The Mayor is hereby granted the authority and responsibility to provide for the orderly disposition of surplus municipal property. The authority and responsibility shall be exercised in the following manner.
(a) The Mayor shall require department heads to periodically prepare an itemized list of surplus municipal personal property which is no longer useful or necessary for any current municipal purpose. The list shall be in such form so as to separately list all items determined by the Mayor (or appropriate appointee), or department head to have a fair market value of more than one thousand dollars ($1,000.00), and all items determined by the Mayor (or appropriate appointee) or department head, to have a fair market value of one thousand dollars ($1,000.00) or less.
(b) For those items on the surplus property list that have been determined to have a fair market value of one thousand dollars ($1,000.00) or less, the Mayor shall order the disposal of, or by executive order require the appropriate department head to dispose of, the property upon such terms and conditions as the Mayor shall deem to be appropriate and in the best interests of the city.
(c) For those items on the surplus property list that have been determined to have a fair market value of more than one thousand dollars ($1,000.00), the Mayor shall submit a list of items to be disposed of to the City Council for approval by resolution, and the items shall be disposed of in one of the following ways:
(1) Sealed bids after advertising at least one time in a newspaper of general circulation in the city or after advertising for at least one week on the city’s website;
(2) Public auction after advertising at least one time in a newspaper of general circulation in the city or after advertising for one week on the city’s website;
(3) Through a commercial or government auction website with simultaneous announcement in a newspaper of general circulation in the city or on the city’s website;
(4) Trade-in on the purchase of replacement product; or
(5) Pursuant to a sale or trade to another governmental agency as set forth in subsection (e) hereinafter.
(d) If, during preparation of the surplus municipal personal property list, the Mayor, after obtaining the opinion of the appropriate department head, determines that certain municipal personal property has little or no value, the Mayor is authorized to cause such property to be properly recycled, disposed of, or sold as scrap.
(e) The Mayor may sell or trade surplus municipal property to another governmental agency, without the necessity of advertising, bids, or auction sale, pursuant to the following procedure.
(1) The Mayor shall notify City Council of the property to be sold or traded, its estimated fair market value, and the consideration to be received for the property.
(2) If the estimated fair market value of the property is greater than one thousand dollars ($1,000.00), City Council must approve the transaction by resolution.
(f) All funds or anything of value received as a consequence of surplus sale or disposal under this section shall be duly reported to, processed, and accounted for by the Department of Finance.
(Ord. 14-O-45, passed 7-28-2014)