(A) The departments are authorized to establish and maintain petty cash funds and cash change funds.
(B) Petty cash funds shall be used for expenditures, not to exceed the amounts set by the town, and any employee making a purchase on behalf of the town from the petty cash fund shall immediately place a receipt for the purchase in the petty cash drawer verifying the amount of the purchase from the petty cash fund.
(C) At all times, the total cash in the petty cash fund, plus the amount of receipts, shall equal the petty cash authorization amount for the department as set by the town.
(D) The cash change account of each department shall be kept separate from the petty cash account and shall be used only to make change and to receive cash payments on behalf of the town.
(E) All employees receiving cash for the town shall provide a receipt to the person making payments and retain a duplicate of that receipt in the cash change drawer.
(F) At all times, the amount in the cash change drawer of any department shall equal the amount authorized by the town plus the total of the duplicate receipts contained in the cash change drawer.
(G) At the time any department seeks additional funds for its petty cash account, it shall tender to the Clerk-Treasurer all receipts documenting expenditures from the petty cash account.
(H) All departments shall return their cash change account to the authorized balance as often as there is an excessive cash deposit in the possession of that department, but at least weekly and shall provide the Clerk-Treasurer duplicate receipts evidencing the receipt of funds into that account.
(I) The Clerk-Treasurer and the representatives of the State Board of Accounts, or its designees, may at any time audit the petty cash funds and cash change accounts of any department of the town.
(J) The Clerk-Treasurer shall cause this section to be codified in the Code of Ordinances of the town.