(A) The Clerk-Treasurer will obtain a credit card to be used for purchases in the town. The amount of the credit limit will be determined by the Town Council President and the Clerk-Treasurer. The amounts cannot be increased without approval of the Town Council President and Clerk-Treasurer.
(B) The credit cards for each department will be kept by the Clerk-Treasurer. Upon request by the employee, the credit card will be signed out to the employee with approval by Town Council President. A record showing the date of issuance, date of return, and purpose of use will be maintained by the department with a copy going to the Clerk-Treasurer’s office.
(C) The credit card and detailed receipts will be returned to the Clerk-Treasurer within 72 hours of the purchase. If the employee is attending a school that extends over a billing cycle, the employee will make arrangements to get the receipts to the Clerk-Treasurer for payment.
(D) All credit card billing statements shall be sent by the issuer to the Clerk-Treasurer. The charges of the cards shall be paid by the Clerk-Treasurer from the appropriate budget line item pursuant to the claims procedures of the town.
(E) The Clerk-Treasurer shall pay the charge cards promptly so that no interest carrying charges or penalties will be incurred due to late payments. Any employee who causes interest or carrying charges to be added to the credit card account by a failure to timely provide the required information to the Clerk-Treasurer shall be personally liable for the interest or carrying charge. Any employee who fails to provide a receipt for the purchase shall be personally liable for the purchase.
(F) No credit card issued by the town for any department or employee shall be used by any person for private/personal purchases.
(G) Any violations of this section will result in disciplinary action, up to and including discharge.