(A) At the first regular meeting of the Board of Trustees in each fiscal year, the Village President shall appoint the standing committees of the Board of Trustees, and he or she shall be authorized to fill vacancies occurring in any of the committees. Each of the committees shall consist of three members, of whom one shall be designated by the Village President at the time of making the appointment, to serve as the chairperson of the committee.
(B) The standing committees of the Village Board are as follows:
(1) Committee on Finance: Primary responsibilities are to review, on a monthly basis, revenues and expenditures of the village, to evaluate how the village is adhering to its appropriation and budget thresholds; to ensure that spending authority is properly exercised for all expenditures; to review the annual budget prior to recommending it to the Village Board; and to otherwise review and make appropriate recommendations to the Village Board regarding financial matters of the village.
(2) Committee on Ordinances: Primary responsibilities are to establish and follow a routine of reviewing the village code and identify recommended additions, deletions, or amendments to the village code, consulting with the Village Attorney as appropriate to ensure legal compliance.
(3) Committee on Police: Primary responsibilities are: to review police response metrics; to review any requests made by the Chief of Police for equipment, vehicles, and supplies and make a recommendation to the Village Board; and to discuss and recommend any internal policy changes for the betterment of the Police Department's operations, consulting with the Chief of Police as appropriate.
(4) Committee on Economic Development: Primary responsibilities are to identify and recommend strategies for the Village Board to entice beneficial business and other growth into the community by means of existing business expansion, identifying occupants for vacant spaces, discussing Tax Increment Finance Districts, reviewing and making recommendations for requests for incentives by potential developers and business investors, and otherwise identify ways to engage the village in opportunities for expansion of its tax base and the equalized assessed value of properties within the village.
(5) Committee on Streets, Alleys, and Parks: Primary responsibilities are to review the functionality of existing roads, alleys, and park spaces; to identify and review grant and other funding opportunities for improvements to roads, alleys, and park spaces; to identify improvements and repairs that can be made and make recommendations to the Village Board regarding priorities for any improvement/repair on such roads, alleys, and park spaces, consulting with the Public Works Director as appropriate; and to identify and review requests and opportunities for use of the village's park spaces.
(6) Committee on Water and Sewer: Primary responsibilities are to review the functionality of existing water and sewer facilities and infrastructure; to identify and review grant and other funding opportunities for improvements to water and sewer infrastructure; and to identify improvements and repairs that can be made and make recommendations to the Village Board regarding priorities for any improvement/repair of water and/or sewer infrastructure, consulting with the Public Works Director as appropriate.
(C) Rules and responsibilities applicable to Board Committees. Unless otherwise stated in the code, the following rules and responsibilities apply to all Board Committees:
(1) All Board Committee appointments and designated Chair of each Committee are made by the Village President, with the advice and consent of the Village Board, on an annual basis;
(2) A minimum of three Board members shall serve on each Committee, with a minimum of two being present to establish a quorum for a meeting;
(3) All Board Committee Meetings are to be conducted in compliance with the Open Meetings Act (5 ILCS 120/1 et seq.) with public comment being permitted as prescribed by the village code;
(4) Each meeting shall have a call to order, roll call, discussion on any agenda items, review of past meeting minutes, opportunity for public comment, and adjournment. The Chair shall appoint a recording secretary for the meetings to prepare minutes.
(5) Committees are expected to meet as often as needed but in no event less than quarterly. (NOTE: The Finance Committee is expected to meet monthly).
(1983 Code, § 1-5-6) (Ord. 07-03, passed 5-7-2007; Ord. 12-09, passed 7-2-2012; Ord. 2019-08, passed 4-29-2019; Ord. 2019-09, passed 6-3-2019)