A. A councilmember who cannot be physically present for a regularly scheduled council meeting shall notify the city clerk at least five days prior to the scheduled time for the meeting of his intent to appear at the meeting by telephonic means of communication.
B. The city clerk shall notify the mayor three days prior to the scheduled time for the council meeting of councilmembers intending to appear by teleconference. The mayor shall determine whether physical presence is necessary to effective participation or the conduct of business at the meeting. If the mayor determines that physical presence is required, the city clerk shall advise all councilmembers intending to appear telephonically that physical presence is required.
C. If the mayor determines that councilmembers may appear at a council meeting by teleconference, the notice of the meeting required by § 2.15.340 of the code shall specify that councilmembers will be appearing by teleconference and shall designate the teleconference sites. The notice shall also specify that members of the public may participate in the council meeting at the designated teleconference sites.
D. Sections A. and B. of this section do not apply to special meetings of the city council called under § 2.15.320 of the code. Councilmembers may appear at a special meeting by teleconference and be considered present for all purposes unless the mayor or the councilmembers calling the special meeting request the physical presence of councilmembers in the advance notice of the meeting.
E. The mayor may require that all councilmembers appearing telephonically be physically present at one teleconference site whenever such presence is possible.
F. The means used to facilitate a teleconference meeting of the city council must enable each councilmember appearing telephonically to clearly hear all other councilmembers and members of the public attending the meeting as well as be clearly heard by all other councilmembers and members of the public.
G. The city clerk shall note in the journal of the proceedings of the city council all city councilmembers appearing telephonically.
(Ord. 89-04 § 2 (part), 1989)