Prior to the submission of the preliminary plan of any proposed subdivision within the jurisdiction of this Title, the subdivider shall make known his intentions to the Village Board. Initially, the subdivider shall contact the Village office and present a sketch plan to the Village Administrator and request placement on an agenda of a regular meeting of the Village Board. A deposit escrow for professional consulting services per Title 1, Chapter 17 of this Code should also be presented at this time.
A. Action By The Village Administrator: During this preapplication stage, the following actions shall be taken by the Village Administrator:
1. Comprehensive Plan Conformity: Advise the developer of the project's conformity with the Comprehensive Plan, and its conformity with the sewer facility plan which delineates the areas to be served by either public and/or private sanitary sewer service. This will determine the feasibility of the proposed subdivision and the sizes of utilities and the lots therein.
2. Zoning Check: Check the existing zoning of the tract and advise the subdivider if a zoning change is necessary or desirable.
3. Public Facility Impact: Determine the adequacy of existing or proposed schools, parks and other public spaces in the vicinity of the proposed subdivision.
4. Site Inspection: Inspect the site or otherwise determine its relationship to major streets, utility systems, natural features, and adjacent land uses and determine any unusual problems in regard to topography, utilities, flooding, etc.
5. Placement On Board Agenda: Place matter on agenda for next regular Board meeting.
B. Action By The Subdivider: The subdivider shall meet with the Village Board at a regular meeting for the purpose of presenting a general outline of his proposal, including, but not necessarily limited to, the following:
1. Written Notification: Written notification in the form of a letter of intent from the subdivider to the Village Board establishing the subdivider's intent to develop the land.
2. General Subdivision Information: General subdivision information that shall describe or outline the existing conditions of the site and the proposed development as necessary to supplement the submitted plans. This information shall include data on existing covenants, land characteristics, and available community facilities and utilities; and information describing the subdivision proposal, such as number of residential lots and units broken down by type, typical lot width and depth, business areas, school, playground and park areas and other public areas, proposed protective covenants and proposed utilities, street improvements and soil information.
3. Sketch Plan: A plan on a topographic survey that shall show, in simple sketch form, the proposed layout of streets, lots and other features in relation to existing conditions. The sketch plan may be a freehand sketch made directly on a print of the topographic survey. The sketch plan shall include the existing topographic data and contours of not less than five foot (5') intervals. This may be attached to USGS topographic data. Proposals for sewage disposal, storm water drainage and street improvements should also be addressed. (Ord. 99-O-791, 6-7-1999)
C. Action By Village Board: The village board shall discuss the proposed subdivision with the subdivider and so advise of any village plans or projects which might affect the proposed subdivision, the procedural steps, design and improvement standards, and the general planning requirements and refer the project to the plan commission/board of appeals for further processing. (Ord. 99-O-791, 6-7-1999; amd. Ord. 05-O-942, 11-7-2005)