(A) (1) All supplies and contractual services estimated to exceed $10,000 shall be offered by formal competitive bidding. In cases where bids cannot be obtained, bid requests shall be publicized in a newspaper of general circulation at least five days prior to the last day set for receipt of proposals; provided, however, that, in cases of emergencies or requests for professional services, this section shall not apply.
(2) The newspaper notice in this section shall:
(a) Include a clear description of the articles or services requested to be purchased;
(b) State where bid blanks and specifications may be secured; and
(c) State the time and place for opening bids.
(3) No contract or purchase shall be subdivided to avoid the contents of this section. All sales of personal property which have become obsolete or unusable, when the estimated value shall exceed $10,000, shall be sold by formal written contract or at public auction to the highest bidder, after due notice inviting proposals and bidders.
(B) In the event of an emergency affecting the welfare, health or safety of the public or town employees, as stated above, these procedures do not apply; however, a full report of the circumstances of an emergency purchase shall be filed by the purchasing agent with the Town Council and shall be entered into the minutes of the Council.
(Ord. 164, passed 5-18-2015)