(A) The Administrator shall be the purchasing agent for the town. In his or her absence, the Mayor or Mayor Pro Tem shall act as the purchasing agent.
(B) The purchasing agent shall be responsible for:
(1) The purchasing of supplies, materials and equipment and contractual services by any office, department or agency of the town;
(2) The storing and distributing of all supplies, materials and equipment required by any office, department or agency of the town;
(3) Establishing written specifications, whenever practicable, for supplies, materials and equipment required by any office, department or agency of the town. Such specifications shall be definite and certain and shall permit competition;
(4) Maintaining, whenever practicable, a perpetual inventory record of all materials, supplies or equipment stored in storerooms or warehouses;
(5) Soliciting and maintaining a current list of qualified suppliers who have requested their names to be added to a bidders list. The purchasing agent shall have authority to remove the names of vendors who have defaulted on their quotations, attempted to defraud the town or who have failed to meet established specifications or delivery dates;
(6) Obtaining as full and open a competition as possible on all purchases, contracts and sales; and
(7) Approving, along with the Mayor, all invoices for payment.
(Ord. 164, passed 5-18-2015)