(a) The Committee on Design and Preservation shall organize consistent with this chapter and the rules adopted by City Council. The Committee shall set a regular meeting time to hold meetings to discuss its business as necessary, provided that the Committee shall meet not less than once per quarter. All meetings shall have previously announced agendas and be held in a public place, advertised in advance and open to the public.
(b) Three (3) members of the Committee shall constitute a quorum; however, a minimum of three (3) members shall be required to cast an affirmative vote to take official actions.
(c) No voting member of the Committee on Design and Preservation or advisor to the Committee shall participate in the review of any item for discussion before such Committee if such member or advisor has any direct financial interest in the property involved in such discussion.
(d) The Community Development Director shall appoint a City employee to serve as the staff person to take and keep minutes of the Committee. The staff person shall keep, or cause to be kept, a complete record of all decisions and actions of the Committee including the reasons for making these. In addition, the staff person shall prepare an annual report of Committee activities, cases, decisions, special projects and qualifications of its members.
(e) All rules and procedures, agendas, records, minutes, and annual reports shall be kept on file and available for review, pursuant to the City of Kent’s Public Records Retention Schedule.
(Ord. 2012-21. Passed 2-15-12.)