As stated in Section 3 of this Chapter, the Kent City Planning Commission shall have the authority to review and approve applications submitted under the provisions of this chapter. All projects submitting applications for review under the provisions of this chapter shall follow the steps outlined in this section.
   The project review process is a three step procedure broken down as follows:
   (A)   Step 1 Project Introduction.  The general purpose of Step 1 is to provide the project applicant to introduce the proposed project to City Staff, the Planning Commission and interested citizens in order to get their input prior to the submission of a full application.
During this step, both staff and the Planning Commission will determine whether or not the project as conceptualized is eligible for review under the provisions of this chapter. Such a determination does not constitute final project approval.
The project introduction phase of the review process shall include the following steps:
      (1)   The developer will meet with the Community Development Director and present conceptual drawings and information pertaining to the proposed project. The Director will determine whether or not the project, as proposed, is eligible for review under the provisions of the Central City Redevelopment Overlay District and will also determine the adequacy of the conceptual information being presented. If eligible, the developer will be directed to follow the subsequent steps in the process.
      (2)   The developer shall contact interested neighborhood groups and abutting property owners for the purpose of introducing the project. The developer will be required to hold at least one meeting with these groups. The Community Development Department can assist the developer with identifying neighborhood groups and property owners.
The developer shall provide at least 10 calendar days advanced notice of the date, time and location of the meeting to the neighborhood groups and abutting property owners.
      (3)   Once the above step has been satisfied, the Community Development Department will set a date for the project to be introduced to the Planning Commission. The Community Development Department will notify said neighborhood groups and abutting property owners of the time and place of the meeting.
The developer will present the conceptual information to the Commission. The Planning Commission will grant or deny conceptual approval of the proposed project within 60 days of its initial meeting on the project.
   (B)   Step 2 Application & Preliminary Approval.  The general purpose of Step 2 is to provide the Planning Commission the opportunity to review the full application and project plans. In addition, interested citizens will be given an opportunity to review the full application and provide input to the Commission. Upon the completion of this Step, the Commission may grant preliminary approval to the project and as part of that approval state certain conditions and request certain modifications to the project plan. An applicant cannot proceed to Step 3 until Preliminary Approval has been granted.
At this point, the developer will submit a full application on forms provided by the Community Development Department. In addition, the developer will provide a full site plan showing the following information:
      -A general vicinity map.
      -Property lines and surveyed dimensions, including any easements or right of ways.
      -Topographic elevation marks & contours.
      -Bicycle and pedestrian circulation, including walk ways, bikeways and bicycle parking facilities.
      -A draft copy of any proposed transportation management plan or maintenance agreements.
      -Ingress, egress and internal traffic circulation, including on site parking and loading areas as well as mail delivery, trash and recycling pick up and snow removal.
      -Adjacent streets and structures, including bus/transit stops.
      -Proposed landscaping and buffers, including information concerning the size and type of plantings and materials.
      -Location and size of water, sanitary sewer, storm sewer and other applicable utility systems.
      -Architectural representations identifying the exterior design of the structure and including color palettes and all on site signage.
      -An Application Fee of $ 300.00 plus the direct cost of public notification by certified mail as prescribed in this subsection.
      -Property Owner List - The applicant shall obtain the names and addresses of property owners within 200 feet of the property lines of the property being considered. The names and addresses shall be those that appear on the County Auditor's current tax list or the County Treasurer's mailing list.
      -Tax Map Page - The applicant shall submit a copy of each and every tax map page used to obtain the list of names of the property owners being submitted by the applicant.
The developer shall submit 7 sets of drawings at the time of application.
Upon receipt of the application and determination that it is complete, the Community Development Department shall set a date for an advertised public hearing before the Planning Commission. All previously involved interested neighborhood groups and individuals as well as property owners within 200 feet of the project site shall be notified.
Written notification shall be made by regular mail at least 15 calendar days prior to the date of the meeting. A legal advertisement shall also be placed in the local newspaper at least 10 calendar days prior to the meeting.
The Planning Commission shall review the full application and either approve, modify or reject the application within 45 calendar days of the Planning Commission meeting at which the full application was first presented.
   (C)   Step 3 Final Approval.  Once preliminary approval has been granted, the applicant shall make such modifications to the project plans as requested by the Planning Commission as well as any additional data as may be required. This information is to be submitted to the Planning Commission for final approval. Once final approval has been granted, a zoning permit may be issued for the project.
For Final Plan approval, an application fee of $ 200.00 shall be paid by the developer.
All information included in the plans for Preliminary Approval shall be submitted and should reflect any revisions or changes made to the plans. In addition, complete copies of any other documents pertaining to transportation management, off site parking, off site open space, restrictive covenants or other documents and specifications as requested by the Planning Commission.
Upon review of the submitted information, the Planning Commission shall either grant or deny Final Plan Approval within thirty (30) calendar days of the initial Planning Commission review of the Final Plan. Denial of the approval by the Planning Commission shall include a statement of the reasons for rejection. In the event of a denial, the applicant may resubmit an application for Final Plan Approval within twelve (12) months of the date of denial. If approval is denied, the applicant must return to the Preliminary Plan Approval stage (Step 2) and complete both the second and third steps.
Upon Planning Commission approval of the Final Plan, the applicant may obtain a Zoning Permit for the project subject to the payment of applicable fees. The zoning permit must be obtained within one (1) year of the Planning Commission approval date or said approval shall become null and void.
   (D)   Compliance with Subdivision Regulations.  In the event that a project involves a minor or major sub  division, or a replatting of land, the requirements of the City's Subdivision Regulations shall apply. In the event that the project involves a major subdivision, Preliminary Discussion can be conducted in Step 1, Preliminary Plan Review in Step 2 and Final Plat Approval in Step 3.
Any public improvements that are to be built by the developer of approved project shall be bonded in accordance with the requirements set forth within the City's Subdivision Regulations.
   (E)   Compliance with Chapter 1339 . All private, on site improvements shall be subject to the provisions and requirements of Chapter 1339 of the Kent Codified ordinances. Bonding of such improvements shall be in an amount stipulated by Chapter 1339 .
   (F)   Compliance with Other Regulatory Requirements.  In no way shall the approval of a project under the provisions of this chapter abridge or preempt the applicability or enforcement of other applicable local, state or federal law. The City of Kent, through its administration of this chapter, in no way assumes the applicant's responsibility for compliance with other applicable regulations.
Planning Commission approval does not constitute approval of a Building Permit nor does it take the place of plan review for the purpose of issuing such permits. All projects must comply with applicable Ohio Basic Building Code requirements as well as the requirements of Chapters 901 , 903 , 907 , 911 , 913 , 915 , and 919 of the Codified Ordinances of the City of Kent.
      (Ord. 1994-95. Passed 9-21-94.)