(A) Offices defined. The City Council shall appoint one person to the position of City Administrator.
(B) Appointment and removal. The City Administrator shall be appointed by a majority of the City Council for an indefinite term and may be removed from office by affirmative action by a majority of the full City Council, pursuant to the city employment policy.
(C) Qualifications. The City Administrator shall be selected solely on the basis of the person’s executive and administrative qualifications, experience, formal education and knowledge of accepted practices pertaining to the duties of the office.
(D) Direction. The City Administrator shall be subject to the supervision and direction of the Mayor and the City Council as a collective body, pursuant to state statutes. The City Council shall, at least once annually, undertake a review of the City Administrator’s performance. Review comments shall be received from the Council members and peers, which may include department heads, consultants, members from pertinent boards and commissions and the public. A self-assessment shall be received from the City Administrator. This data shall be compiled by the City Attorney or other person or entity selected by the City Council. The City Administrator shall have a private review with the Administrative Committee, followed by a review by the full City Council at a regular Council meeting.
(E) Functions and duties. The City Administrator shall be the chief administrative officer of the city, shall be responsible for the proper administration of all affairs of the city and shall oversee and direct the operation of all departments and offices of the city, except as otherwise provided by law. In fulfilling the responsibilities of the Office of the City Administrator, the City Administrator shall be empowered and required to do as follows:
(1) Supervise and direct the administration of all departments, offices, municipal functions and services under the control of the City Council, except as otherwise provided by law;
(2) Develop, subject to Council review, and issue administrative policies, rules, regulations and procedures necessary to ensure the proper management of all departments and offices;
(3) Oversee the enforcement of all laws, city ordinance provisions and resolutions of the city and, as necessary, make recommendations for revisions or additions;
(4) Attend and participate in discussions at meetings of the Council and other bodies as required. The City Administrator shall represent the city at all functions as appropriate and not in conflict with the prerogatives of the Mayor and the Council;
(5) Prepare and submit an annual budget to the Council and administer it after receiving Council approval;
(6) Administer and manage the finances of the city subject to Council approval;
(7) Advise the Council as to the financial condition of the city;
(8) Recommend and submit for Council approval or disapproval the employment, promotion or removal of all city personnel; oversee the recruitment, screening and interviewing of prospective employees;
(9) Make recommendations to the Council as to wages, salaries and employee benefits of all city employees;
(10) Direct all personnel matters as provided for by the personnel policies established by the City Council with the authority to assign or transfer personnel; assist the City Council Negotiating Committee in all negotiations of employee labor contracts for approval by the Council; provide a system for annual employee performance appraisals and directly evaluate department heads and administrative staff;
(11) Supervise purchasing, including the making or letting of purchases and contracts in accordance with the directives of the City Council and applicable laws; provide for the receipt of estimates, quotations and sealed bids and submit to the Council as appropriate;
(12) Monitor all consultant and contract work performed for the city;
(13) Coordinate the City Attorney’s activities for the city;
(14) Recommend the adoption of measures as may be necessary or expedient for the health, safety and welfare of the community or for the improvement of the organization and operation of municipal government;
(15) Prepare and/or provide periodic reports, summaries, information and recommendations relating to municipal services, projects and issues for submittal to the Council;
(16) Fulfill the responsibilities of the Office of the City Clerk-Treasurer where statutory reference is made to the position; and
(17) Perform such other duties as may be placed under the City Administrator’s jurisdiction by Council action or as required by law.
(F) Miscellaneous. The City Administrator or the City Clerk shall be the custodian of its seal and records, and shall sign its official papers, shall post and publish notices, ordinances and resolutions as may be required. The City Administrator shall perform such other appropriate duties as may be imposed upon the City Administrator by the Council. In the absence of the City Administrator from the municipality or upon disability, the Finance Director shall also act as Deputy City Administrator, to serve during the absence or disability. When acting as Deputy City Administrator, the Finance Director may discharge any of the duties of the City Administrator, as provided by M.S. § 412.151, as may be amended from time to time.
(Prior Code, § 2-1) (Ord. 773, passed - -; Ord. 856, passed 9-9-2015)