For purposes of this chapter, the following words and phrases have the meanings given under this section:
ARTIFICIALLY DIVIDED: Intentionally or knowingly dividing a procurement by making multiple procurements or dividing an invoice or purchase order into one or more smaller procurements to limit the requirements of a procurement under this chapter, but does not include dividing purchases to allow for storage capabilities, freshness of product, shipping/delivery costs or other reasonable considerations of size and scope of a procurement, or to allow for options that accommodate vendor expertise and cost effectiveness or to break apart to allow for local bidding.
BUSINESS: Any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture, limited liability company, or any other private legal entity.
CONTRACT: Any agreement the county enters into for the procurement or disposal of supplies, services or construction.
DEPARTMENT: Any functional unit within a "fund", as defined in section 1-12-1 of this title, which carries on a specific activity and is separately designated as a department within the budget of the county.
DEPARTMENT HEAD: The county employee, officer or elected official who has the authority and primary responsibility to administer a department budget.
ELECTED OFFICIAL: The duly elected county assessor, county attorney, county clerk/auditor, county commissioners, county recorder, county sheriff, or county treasurer as defined in Utah code title 17.
ELECTRONIC BID: Any bid that was obtained by electronic means including, but not limited to, e-mail communication from a business or other vendor, other electronic communication that results in a bid for a procurement item, or viewing a procurement item on the website of a business or other vendor.
EMERGENCY EVENT: An eminent threat to the public's health, welfare, or safety or an event which has caused or is likely to cause significant damage to property, which requires immediate action to protect against such threat.
PERSON: Any individual, business, union, committee, club, other organization or legal entity, or group of individuals.
PROCURE, PROCUREMENT: Buying, purchasing, renting, leasing, leasing with an option to purchase, or otherwise acquiring any supplies, services, or construction.
PROCUREMENT ITEM: A supply, a service, construction or technology.
PROCUREMENT OFFICER: The Kane County budget officer or his/her designee.
REQUEST FOR PROPOSALS OR RFP: All documents, whether attached or incorporated by reference, used for soliciting proposals.
REQUEST FOR QUALIFICATIONS OR RFQ: All documents, whether attached or incorporated by reference, used to solicit information on the qualifications of potential bidders.
SMALL PURCHASE: A procurement of five thousand dollars ($5,000.00) or less.
SOLE SOURCE PROVIDER: There is only one source for the procurement item; or the award to a specific supplier, service provider or contractor is a condition of a donation that will fund the full cost of the supply, service or construction item; or the procurement item is needed for trial use or testing to determine whether the procurement item will benefit the county.
SPECIFICATIONS: All descriptions or documents, whether attached or incorporated by reference, used to describe the supplies, services or construction to be purchased.