Permits shall be granted on the condition that the applicant can prove with reasonable certainty that necessary measures have been taken to ensure the public health, safety, and welfare as follows:
A. Attendance And Occupancy: The maximum number of people that will be in attendance at or participating in a special event must be provided, and in no event shall the maximum number of people in attendance exceed the number stated on the application. At no time may the maximum occupancy of any permanent or temporary structure be exceeded. A sign indicating the maximum occupancy of any permanent or temporary structure must be posted in plain sight at all times during a special event.
B. Site Plans Required: Site plans containing the following information must be submitted with the application as follows:
1. Traffic: A traffic plan drawn to scale showing the areas of ingress and egress, entrances and exits to any roads or highways, traffic flow pattern, and parking areas. Motorized and nonmotorized rallies or events that involve the use of public roadways must submit a route map and shall include a plan designating the starting point and destination point.
2. Structures: A structural plan showing the location of temporary and existing permanent structures (including, but not limited to, buildings, barns, garages, tents, bleachers, booths, risers, inflatables, and stages), sanitation facilities, dumpsters and refuse containers, fences and barricades, food service locations, and any other activities. Said plan shall also include the location of any grills, outdoor fireplaces, or any other device for cooking or heating that contains fire, electricity, or the use of combustible materials. A building permit and payment of applicable building permit fees is required for temporary structures used for public assembly, public shelter, public restrooms contained in a mobile trailer, spectator seating and/or elevated pedestrian walkways more than thirty six inches (36") above grade. A final inspection prior to the event is required for all structures requiring a permit.
3. Security And First Aid: A security and first aid plan must be included that provides the number of security personnel that will be present during the special event with their duties and responsibilities specified. Firms providing security or performing other public safety functions at special events must provide their regulatory number and certificates at the time of application. The first aid plan must indicate the location of first aid stations, the number and qualifications of emergency medical personnel, and the location of any emergency vehicles that will be on site. The security and first aid plan must also address the following issues:
a. How risks associated with the event will be addressed;
b. How emergency weather watches and warnings will be handled;
c. Procedures for contacting appropriate public safety agencies in the event assistance is needed.
C. Approvals And Other Permits: Approval of all site plans by the Kane County building, health, zoning, emergency management departments as well as any local police, fire or other agency having jurisdiction of the event location shall be required. Only sheriff's personnel or other personnel approved by the county shall be permitted to regulate traffic on public roadways. All other local, county, state, or federal licenses and permits needed for the special event shall be provided to the county including, but not limited to, food permits, liquor licenses, building permits, animal permits, amusement ride or device permits, fireworks permits, and federal, state or other local agency permits including fire departments/districts.
D. Animals: For events that involve domestic, farm, exotic or wild animals, the number and type of animal must be submitted. Local, county, state, and/or federal licenses and permits for animals that will be part of any special event must be supplied to the county before any special event permit is issued. The county may, at its discretion, require that a licensed veterinarian be present during any special event where animals are present. The names and dates of birth of all employees or volunteers who will be handling animals or working or volunteering at an event where animals are present must be submitted with the application. The sheriff at his discretion shall run warrants or background checks on any employees or volunteers. In addition, the applicant must certify that no convicted sex offenders, Illinois fugitives or fugitives from any other state's law enforcement agency, or individuals for which there are any outstanding warrants shall be employed or volunteer at the special event.
E. Amusement Rides And Devices: If amusement rides will be on site during any special event, a copy of the state of Illinois inspection report for each amusement ride and a copy of the amusement ride permit issued by the Illinois department of labor for carnival operators who will be on site must be provided to the county. The names and dates of birth of all employees working or volunteering at an event where amusement rides and devices are present must be submitted with the application. The sheriff at his discretion shall run warrants or background checks on any employees or volunteers. In addition, the applicant must certify that no convicted sex offenders, Illinois fugitives or fugitives from any other state's law enforcement agency, or individuals for which there are any outstanding warrants shall be employed or volunteer at the special event.
F. Insurance: Proof of insurance shall be provided for all special event permits, with the exception of a special event private group permit, showing evidence of a general liability policy naming the county as a primary, noncontributory coinsured with a limit of no less than one million dollars ($1,000,000.00) combined single limit per occurrence for bodily injury, personal injury, property damage and general liability naming the property owner as an additional insured if the applicant is other than the property owner submitted on a standard ACORD form stating the dates of coverage and stating any limitations and exclusions.
G. Amplified Music: The use of amplified music is prohibited before nine o'clock (9:00) A.M. and after nine o'clock (9:00) P.M. on residentially zoned or used parcels or on parcels that are adjacent to residentially zoned or used parcels unless said parcel has been previously zoned for outside use of amplified music. The use of amplified music is prohibited before nine o'clock (9:00) A.M. and after ten o'clock (10:00) P.M. Sunday through Thursday and before nine o'clock (9:00) A.M. and after twelve o'clock (12:00) midnight on Friday, Saturday, or on days preceding a holiday on all parcels zoned to allow the use of outdoor amplified music and for all other parcels. The development committee, or a subcommittee designated by it for such purpose, may, upon written application, grant a variance for not to exceed two (2) additional hours on parcels zoned to allow outdoor amplified music based upon evidence that the nature of the amplification, location of the property or location of the music venue on the property, or other safeguards are adequate to prevent the amplified music from causing a nuisance to adjoining or nearby residential property owners. The provisions of this subsection shall not apply to any property under the jurisdiction of the forest preserve district of Kane County that shall be subject to a special use permit governing its use by any third party lessee or licensee.
H. Rodeos: For special events that are characterized as rodeos and/or charreadas, horse poling or tripping is prohibited, and all rodeos and charreadas must comply with the laws of the state of Illinois.
I. Sanitation: The site shall be cleared of all debris within twenty four (24) hours of the close of the event, and temporary structures and/or sanitation facilities must be removed from the site within seventy two (72) hours of the close of the event. Any extension of time for said clearance and/or removal must be submitted with the permit application.
J. Inspection: Receipt of an application hereunder shall allow Kane County and any fire department/district personnel or representatives free and open access to all areas of the special event for reasons of inspection from the date of application until all conditions are satisfied as shall be determined by the county and which shall include postevent cleanup.
K. Receipt Of Recommendations: Upon receipt of an application and supporting documentation, the county shall receive recommendations from any county department or office, local public safety agency, and any other local, county, state, and/or federal agency as may be required. (Ord. 09-410, 11-10-2009, eff. 1-1-2010)