(A) The Common Council hereby authorizes the Clerk-Treasurer to make an application for business credit cards under the home rule.
(B) Every application shall be signed by the Mayor.
(C) (1) Business cards so issued shall have a maximum limit of $2,500; no single charge or purchase of any city credit cards shall exceed $500, unless in an emergency, which must be approved by Clerk-Treasurer and Mayor
(2) Prior approval by Board of Public Works and Safety and/or Common Council on any item exceeding the $500 amount is required.
(D) (1) City officials and/or employees may use credit cards for the purpose of city travel expenses limited to the following:
(a) Hotel or motel room;
(b) Meals, including a maximum 15% gratuity; and/or
(c) Fees associated with attending schools, workshops, or seminars and the like.
(2) Excluded charges include alcoholic beverages, room service expenses of any kind, cash advances, or any personal or non-business expense of any kind.
(E) This section is adopted in compliance with the State Board of Accounts Accounting and Uniform Compliance Guidelines Manual for cities and towns, Chapter 7, authorizing a city to use credit cards for purchases.
(F) The Clerk-Treasurer shall issue a credit card to an official, the Mayor, and/or the appropriate employee for use as approved. Such cards shall be returned to Clerk-Treasurer within 72 hours of use with payable vouchers and/or properly itemized list of items purchased.
(G) The Clerk-Treasurer shall list all credit card purchases on accounts payable vouchers for review and approval, along with the itemized credit card statement.
(H) The credit card accounts shall be paid in full every billing cycle.
(I) The Clerk-Treasurer shall be notified immediately if a credit card is lost or stolen. If a card is lost due to negligence on part of a city employee, the employee shall be responsible for any and all expenses incurred on the lost card.
(J) The Clerk-Treasurer is authorized to revoke credit card usage by an official, Mayor, or city employee that has used it in violation of city policy.
(Ord. 2-2018, passed 1-9-2018) Penalty, see § 10.99