(A) Fund established.
(1) A Petty Cash Fund is hereby established for use by the city officer, employee, or bonded appointee having a duty to require payment of small or emergency items of operating expense. Such a Fund must be established by a warrant drawn on the appropriate fund in an amount determined by the Common Council.
(2) The officer or employee who is charged with paying small or emergency items in the amount deemed necessary shall obtain the money from petty cash. A receipt shall be taken for each and every expenditure from such and an accounts payable voucher shall be filed by the custodian of the Fund, to reimburse such Fund for expenditures so made. No reimbursement shall be made unless there is attached to the accounts payable voucher receipts totaling the amount so claimed. Such reimbursement shall be approved, allowed, and paid in the same manner as other accounts payable vouchers. The amount of the Fund shall be established by the fiscal body of the political subdivision.
(3) The Petty Cash Fund is to be returned to the fund from which it was advanced when the Fund is no longer needed or must be returned at the conclusion of each term served by the officer. The Common Council as fiscal body shall as a body, appoint one or two members who without notice, confirm the dollar amount of variance following the policy on the material controls.
(B) Cash change fund amounts.
Name of Account | Amount | Fund Type | Custodian | Usage |
Petty cash | $150 | Cash change | Billing Clerk | Year-round |
(Ord. 17-2016, passed 12-27-2016)