(A) Fund established.
(1) The Utility/Plus Cash Fund is hereby established for use by only the employee with the title of Billing Clerk, having the responsibility of handling various daily utility activities, plus other appointed daily activities such as permits, pre-lien payment, approved ticket or approved sale of items, ordinance violations, and/or community center rental.
(2) The Board of Public Works and Safety shall be in full control of the Utility Fund, and shall be the monitor of monetary activities, of the Billing Clerk, setting various policies and/or procedures in accordance to various codes, State Board of Accounts requirements, and city ordinances.
(3) The Clerk-Treasurer shall draw a warrant or require funds to be converted to cash and used to make change when collecting cash revenues and is to be retained by the Billing Clerk, who is responsible for its custody and safe checking of such funds.
(4) (a) The Utility/Plus Cash Fund is to be returned to the fund from which it was advanced when there is a change in employee (Billing Clerk) or a change in the Clerk-Treasurer position.
(b) The Board of Public Works and Safety shall oversee the Utility/Plus Cash Fund by appointing one member who, without notice, confirm the dollar amount of variance following the policy on material controls, or on a quarterly basis.
(B) Cash change fund amounts.
Name of Account | Amount | Fund Type | Custodian | Usage |
Petty cash | $150 | Cash change | Billing Clerk | Year-round |
(Ord. 15-2016, passed 12-27-2016)