These internal controls, for the purpose of controlling the deposit of all funds, shall be adopted by the Board of Public Works and Safety to ensure for safe and efficient management and protection of each utility.
(A) The Clerk-Treasurer shall forward daily any funds that are to be deposited with utility funds; all funds shall be deposited unless funds are below $500.
(B) The Billing Clerk has the responsibility to complete deposit paperwork and make the deposit into the approved financial institution and forward the deposited information to the Clerk-Treasurer.
(C) (1) If the Billing Clerk and the financial institution do not match, the Mayor shall be informed who shall review and if necessary bring to the Board of Public Works and Safety for review.
(2) The Board may forward information to the Common Council and/or attorney.
(D) (1) During periods of break or lunch, the Billing Clerk shall keep cash drawer locked and during non-business hours.
(2) All money shall be locked in the safe.
(E) Anytime during business hours of operations and any cash drawer exceeds an extra $500 shall be placed into the safe until all monies are deposited;.
(F) If an emergency where such has been declared by the city, county, state, and/or national agency that may effect operations of handling city funds, such emergency as COVID-19, in which deposits of city funds may be reduced to only two times per week, such days as Wednesday and Friday.
(G) Whenever the office is closed due to an emergency, all cash, checks, and the like and paperwork shall be locked in the safe.
(Ord. 14-2020, passed 6-23-2020)