(A) Authority for advanced payment of claims. The Clerk-Treasurer and/or his or her designee shall have the authority to make claim payments in advance of approval from the Common Council for the following types of expenses:
(1) Property or services purchased or leased from:
(a) The United States government; or
(b) An agency or political subdivision of the United States government.
(2) License fees or permit fees;
(3) Insurance premiums;
(4) Utility payments or utility connection charges;
(5) Federal grant programs, if:
(a) Advance funding is not prohibited; and
(b) The contracting party provides sufficient security for the amount advanced.
(6) Grants of state funds authorized by statute;
(7) Maintenance agreements or service agreements;
(8) Lease agreements or rental agreements;
(9) Principal and interest payments on bonds;
(10) Payroll;
(11) State, federal, or county taxes;
(12) Expenses that must be paid because of emergency circumstances; and
(13) Expenses described in an ordinance.
(B) Expenses described in ordinance. The Clerk-Treasurer and/or his or her designee shall additionally have the authority to make claim payments in advance from the Common Council for the following expenses:
(1) Credit card payments;
(2) Line of credit payment;
(3) Payments to vendors for routine parts and supplies;
(4) Payments for clerical and administrative supplies; and
(5) Payments for gasoline and vehicle maintenance services and supplies.
(C) Documentation of claims. The Clerk-Treasurer shall ensure that each payment of expenses paid in advance of Common Council approval shall be supported by fully itemized invoice or bill certification by the Clerk-Treasurer.
(D) Common Council review. The Common Council shall review and allow a claim at its next regular or special meeting following such claim’s preapproved payment.
(Ord. 10 2019, passed 8-27-2019)