(A) Before any reimbursement for travel, including meals or lodging, may be approved pursuant to § 31.18, a standardized form for submission of travel, meal and lodging expenses supported by the following minimum documentation shall first be submitted to the Board (form included as Exhibit B, to Ord. 17-1 and made a part of this code of ordinances as if set in full):
(1) An estimate of the cost of travel, meals or lodging if expenses have not been incurred or a receipt of the cost of the travel, meals or lodging if the expenses have already been incurred;
(2) The name of the individual who received or is requesting the travel, meal or lodging expense;
(3) The job title or office of the individual who received or is requesting the travel, meal or lodging expense; and
(4) The date or dates and nature of the official business in which the travel, meal or lodging expense was or will be expended.
(B) All documents and information submitted under this section are public records subject to disclosure under the Freedom of Information Act, 5 ILCS 140/1 et seq.
(Ord. 17-1, passed 2-14-2017)