(A) When the award is not given to the lowest responsive bidder, a full and complete list of the reasons therefor shall be filed with the purchase order. Local vendor preference shall be given to those vendors who maintain a principal place of business (owned or rented) within the town, as registered in official documents filed with the Secretary of State, the Internal Revenue Service, or State Tax Commission, and hold a valid town business license.
(B) In evaluating the price of eligible local vendor bids, the bids shall be evaluated as though the prices proposed by local bidders were either 5%, 2%, or 1% lower than actually proposed in accordance with the following schedule:
(1) If the local bidder submits a bid costing less than $2,500, the business or individual shall be evaluated on a 5% reduction basis;
(2) If the local bidder submits a bid costing $25,000 or less, the business or individual shall be evaluated on a 2% reduction basis; and
(3) For bids $25,000 or more, the evaluation shall be based on a 1% reduction basis, but will not exceed a total reduction of more than $2,000.
(C) Nothing herein shall be construed as increasing or decreasing the actual price of a bid and the resulting contract; this section is intended only to be used for the purposes of comparing and evaluating bids and proposals for products and services. Nothing within this section shall be construed to create any private rights claims, or cause of action on behalf of any person, including but not limited to bidders.
(D) The requirements of this section may be waived by the Mayor upon a formal finding that the best interests of the town would not be served by adhering to the provisions of this section.
(E) This section shall not apply in emergency or sensitive procurement situations.
(F) The town reserves the right to specify brand names based on its experience, current inventory, and other qualifications specified by the user department.
(Ord. 2012-16, passed 11-15-2012; Am. Ord. 2017-06, passed 5-18-2017; Am. Ord. 2019-13, passed 1-16-2020; Am. Ord. 2024-02, passed 3-21-2024)