(A) To maximize the purchasing value of public funds, all procurements should be competitive where practicable and serve the best interest of the town.
(B) Upon verification of adequate funds, all supplies, equipment, and contractual services, except as otherwise provided herein, shall be purchased by the following methods:
(1) For purchases $0–$4,999. Requires no formal procurement, but the purchaser will ensure that the lowest cost is sought when possible. Purchases up to $4,999 must be approved by the Mayor, or his or her designee, provided adequate budgeted funds are available for the purchase;
(2) For purchases $5,000–$9,999. Requires that a minimum of two written competitive quotes be obtained with the award given to the lowest qualified bidder. A written quote or informal bid can consist of a fax, email, mailings, or any similar means. Purchases up to $9,999 must be approved by the Mayor, or his or her designee provided adequate budgeted funds are available for the purchase;
(3) For purchases $10,000–$24,999. Same requirements as in division (B)(2) above, except purchases up to $24,999 must be approved by the Mayor and Council, provided adequate budgeted funds are available for the purchase; and
(4) For purchases $25,000 and over. Requires that purchases be made through competitive sealed bids and advertised through local press publications, the town’s website, and/or the South Carolina Business Opportunities (SCBO) publication or other similar publications. Purchases over $25,000 must be approved by the Mayor and Town Council.
(C) Nothing in this section shall prohibit a higher level, more stringent procurement method being used if it is determined by the purchaser that the town’s best interest would be better served.
(D) Formal contracts shall be executed by the Mayor.
(Ord. 2019-13, passed 1-16-2020; Am. Ord. 2024-02, passed 3-21-2024)