(A) The public record shall be available for public inspection in the office of the Village Clerk. Any request for copies of the application and/or related documentation shall be made available at the cost charged by the village for Freedom of Information Act requests, if costs are incurred.
(B) The Village Clerk or her designee, shall prepare and maintain the original public record concerning the application, such record shall include, at a minimum, the following documents:
(1) The original application and any amendment received by the Village Clerk;
(2) All written comment received by the Village Clerk within the time frame specified by § 100.10(A);
(3) All documents entered into evidence at the time of the public hearing;
(4) All transcripts of testimony during the public hearing;
(5) Any motions received by the Village Clerk during the course of the public hearing;
(6) Copies of all published or displayed notices, and certified or personally served notices of the public hearings that were prepared by the Village Clerk or prepared by others and submitted to the Village Clerk; and
(7) The Ordinance containing the final decision of the Village Board on the application.
(C) The Village Clerk shall be responsible for certifying all copies of the public record.
(D) Although late submitted public comments are not part of the public record pursuant to this chapter, they shall be retained by the Village Clerk with any evidence of date of the date(s) that they were submitted or received, such as the Village Clerk's date stamp copy of the written comment or the postmark, if the written comment was mailed.
(Ord. 2088-23, passed 12-5-23)