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A. General Requirements: The planning commission should hold two (2) regular meetings a month, as needed, and such special meetings as determined by the commission. The parks and recreation and environmental commissions and the convention and visitors bureau should hold at least one regular monthly meeting, as needed, and such special meetings as determined by the commissions and bureau. They shall adopt rules for the transaction of business and shall keep a record of their resolutions, transactions and findings, which shall be a public record. (Ord. 1330, 12-12-2016)
B. Regular Meetings: The regular meetings of all city commissions and task forces shall be held on the days and times specified in the schedule filed with the city clerk. Each city commission and task force shall file a schedule of regular meetings with the city clerk. Any regular meeting falling upon a holiday shall be held as determined by the respective commission or task force at the previous regular meeting. (1974 Code § 200.01)
C. Special Meetings: Each commission may hold special meetings at any time outside of the regular meetings upon: 1) the call of the chair; 2) the call of the chair when directed by petition of at least two (2) commission members; or 3) the call of the council. Special meetings shall require notice to all commission members, in writing, mailed at least three (3) days prior to such meeting, or personal notice (via telephone or electronic mail) at least twenty four (24) hours prior to such meeting. (Ord. 1131, 6-12-2006)
D. Location: All meetings, including special, emergency and recessed meetings, shall be held in the city hall, unless the notice of the regular, special, emergency or recessed meeting designates a different location. (1974 Code § 200.01)
E. Open Meetings: All commission meetings shall be open to the public.
F. Quorum: A quorum shall consist of a majority of the appointed membership at the time of the meeting. (Ord. 1131, 6-12-2006)