A. Regular Meetings: Regular meetings of the council shall be held on the second and fourth Mondays of each calendar month at six o'clock (6:00) P.M.; a council work session shall be held on the first Monday of each calendar month at six o'clock (6:00) P.M. Any regular meeting falling upon a holiday shall be held on such other date as determined by the city council.
B. Special Meetings:
1. Authority: The mayor or any two (2) members of the council may call a special meeting of the council by filing a demand therefor in writing with the city clerk.
2. Notice Requirements: The demand for and the notice of a special meeting shall state the purpose or purposes of the meeting and the date, time and place of the meeting. At least three (3) days before the date of the special meeting, written notice of any special meeting that is not an emergency meeting shall be posted on the principal bulletin board in city hall and shall be mailed or otherwise delivered to each member of the city council and shall be mailed or otherwise delivered to each person who has filed a written request for notice of special meetings with the city. As an alternative to mailing or otherwise delivering notice to persons who have filed a written request for notice of special meetings, the city may publish the notice once, at least three (3) days before the meeting, in the official newspaper of the city. If the notice is to be delivered, it shall be personally delivered or be left at the usual place of residence with a person of suitable age and discretion then residing therein, or shall be left in a conspicuous place at the residence if no such person can be found therein.
3. Request List: The city clerk shall maintain a list of those persons that have filed, in writing with the clerk, a request for notice of special meetings. A person filing a request for notice of special meetings may limit the request to notification of meetings of a particular city public body and may limit the request to notification of meetings concerning particular subjects, in which case, the city is only required to send notice to that person concerning special meetings involving that particular public body or involving that particular subject. All requests for notices of special meetings shall expire on December 31 of each year. If a person wishes to continue receiving notice of special meetings for the next year, the person must, in writing, refile a request with the city clerk. Not more than sixty (60) days prior to December 31, the city clerk shall send notice of the refiling requirement to each person who filed during the preceding year.
C. Emergency Meetings:
1. Definition: An "emergency meeting" is a special meeting called because of circumstances that, in the judgment of the city council, require immediate consideration by the city council.
2. Authority: The mayor or any two (2) members of the council may call an emergency meeting of the council by filing a demand therefor in writing with the city clerk.
3. Notice Requirements:
a. The demand for the emergency meeting shall state the purpose or purposes of the meeting and the date, time and place of the meeting. Notice of the emergency meeting shall be given to members of the city council at least twelve (12) hours in advance of the meeting by any of the following means:
(1) A telephone call to the member at the member's home or business; or
(2) A written notice shall be personally delivered; or
(3) A written notice shall be left at the member's usual place of residence with a person of suitable age and discretion then residing therein, or the notice thereof shall be left in a conspicuous place at the residence if no such person can be found therein.
b. Good faith efforts shall be made to provide notice of the emergency meeting to each medium that has filed a written request for notice if the request includes the news medium's telephone number. Notice to the news medium of the emergency meeting shall be given by telephone or by any other method used to notify the members of the city council. Notice shall be provided to each news medium which has filed a written request for notice as soon as reasonably practicable after notice has been given to the members. The notice of emergency meeting shall include the purpose or purposes of the meeting and the date, time and place of the meeting. Posted or published notice of an emergency meeting shall not be required.
4. Discussions Of Matters Other Than Emergency: If matters not directly related to the emergency are discussed or acted upon at an emergency meeting, the minutes of the meeting shall include a specific description of the matters.
D. Recessed Meetings: If any meeting is a recessed or continued session of a previous meeting, and the time and place of the meeting was established during the previous meeting and recorded in the minutes of that meeting, then no further published or mailed notice is necessary.
E. Location Of Meetings: All meetings, including special, emergency and recessed meetings, shall be held in the city hall, unless the notice of the regular, special, emergency or recessed meeting designates a different location.
F. Actual Notice Of Meeting: If a person receives actual notice of a meeting at least twenty four (24) hours before the meeting, all notice requirements of this section are satisfied with respect to that person, regardless of the method of receipt of notice.
G. Open Meetings: All council meetings, including regular, special, emergency and recessed meetings, shall be open to the public, unless closed pursuant to law. (1974 Code §§ 200.01, 200.03, and 200.05; amd. 2008 Code; Ord. 1239, 8-22-2011; Ord. 1408, 4-26-2021)