BID. Written offer, more formal than a quote, to furnish supplies, equipment, vehicles, services in conformity with the specifications, delivery terms, and conditions required at a guaranteed maximum cost.
BID SECURITY. On council award procedures, except materials and supplies contracts, each bidder shall be required to submit, with the bid, either by cash, cashier's check, certified check, or surety bond, an amount not to exceed 10% of the aggregate amount of the bid. This requirement may be waived by the City Manager, on a case-by-case basis, prior to initiation of the bid.
CONTINUING PERFORMANCE. A continuing activity or service, which extends over a period of time not involving solely the delivery of goods or materials.
LABOR AND MATERIALS GUARANTEE. All contractors in "continuing performance" service on contracts over $25,000, and all public works project contracts over $5,000, are required to submit a labor and materials bond, letter of credit, or cash deposit equivalent to 50% of the contract within 10 working days following award of the contract, unless specifically exempted or modified by the City Manager or City Attorney.
LANDSCAPE MAINTENANCE GUARANTEE. All landscape contractors in "continuing performance" service on contracts over $25,000 are required to submit a landscape maintenance bond, letter of credit, or cash deposit equivalent to 50% of the contract within 10 working days following award of the contract, guaranteeing landscape maintenance for a minimum of 30 days after installation, unless specifically exempted or modified by the City Manager or City Attorney.
LOWEST RESPONSIBLE BIDDER. A bidder who, in addition to lowest price, is financially responsible and possesses the resources, judgment, skills, ability, capacity, and integrity necessary to perform the contract according to its terms.
MATERIALS. Basic ingredients in a relatively raw, unrefined, or un-manufactured state, that may be worked into a more finished form (e.g., sand, wood, asphalt).
PERFORMANCE GUARANTEE. All contractors in "continuing performance" service on contracts over $25,000, and all public works project contracts over $5,000, are required to submit a performance bond, letter of credit, or cash deposit equivalent to 100% of the Contract within 10 working days following award of the Contract, unless specifically exempted or modified by the City Manager or City Attorney.
PREVAILING WAGE. Payment of prevailing wages established by City Council shall be required on all publicly funded public works contracts of $5,000 or more. When a contract requires this, notification will be included in the call to bid.
PROFESSIONAL SERVICES. Professional or specialized services such as, but not limited to, those rendered by architects, attorneys, engineers, technicians, etc.
PROPERTY DAMAGE INSURANCE. All contractors engaged in service on city property are required to maintain minimum property damage insurance of $1,000,000 for each occurrence naming the city as additional insured. Certain high-risk activities require higher limits.
PUBLIC LIABILITY INSURANCE. All contractors engaged in service on city property are required to maintain minimum public liability insurance of $1,000,000 for each occurrence naming the city as additional insured. Certain high-risk activities require higher limits.
PUBLIC WORKS PROJECT. Specific planned undertaking for the creation, improvement and/or repair of buildings and works, including parks; for the construction and installation of streets and sewers; for the general benefit of the citizenry (e.g., street lights, drains, etc.). Part of an approved Capital Improvement Project (CIP).
QUOTE. Verbal or written promise from the vendor/contractor guaranteeing the cost of specific goods, supplies, or services.
SUPPLIES. Goods in a manufactured state kept in the ordinary course of business for regular use or consumption (e.g., pencils, light bulbs, street signs).
WORKER’S COMPENSATION INSURANCE. All contractors engaged in service on behalf of the city are required to maintain WORKER’S COMPENSATION INSURANCE in accordance with the provisions of the state contractor's licensing laws.
(Ord. 1294, passed 3-7-01)