(A) Routine correspondence addressed to the City Council which is received by individual council members, the City Manager, the City Clerk/Deputy City Clerk or any other officer or employee of the city shall not be a matter of public record unless it is received and filed by the Council or any member thereof at a regular, special, or adjourned meeting of the Council or is kept and used by the city in the course of city business.
(B) Correspondence received by the Mayor or individual members of the City Council containing evidence relevant to an administrative or quasi-judicial hearing shall be delivered by the member to the City Clerk/Deputy City Clerk for distribution to all members of the City Council at or before the hearing. Petitions of residents received by the Mayor or members of the City Council relating to matters scheduled for a City Council meeting shall be delivered to the City Clerk/Deputy City Clerk upon receipt for distribution to the City Manager and other members of the City Council. Compliance with this section shall not be necessary with respect to correspondence or petitions that indicate distribution to all members of the City Council.
(C) Nothing in this section shall be construed to require distribution of other correspondence or disclosure of information protected by the deliberative process privilege.
(Ord. 1205, passed 11-6-96)