For the purpose of this subchapter, the following definitions shall apply unless the context clearly indicates or requires a different meaning.
CITY. The city government of the City of Indian Hills.
CUSTODIAN. The official CUSTODIAN or any authorized person having personal custody and control of public records. The CUSTODIAN having personal custody of most of the public records of the city is the City Clerk.
OFFICIAL CUSTODIAN. The chief administrative officer or any other officer or employee of a public agency who is responsible for the maintenance, care, and keeping of public records, regardless of whether such records are in his or her actual personal custody and control. The OFFICIAL CUSTODIAN of the city shall be the Mayor.
PERSON. A human being who makes a request for inspection of public records.
PRESCRIBED FEE or FEE. The fair payment required by the city for making copies of public records and for mailing public records, which shall not exceed the actual cost thereof and shall not include the cost of required staff time.
PUBLIC AGENCY. The city, including its legislative body and every officer, department, and division of the city; every entity created by authority of the city; any board, commission, committee, subcommittee, ad hoc committee, advisory committee, council, or agency created and controlled by the city; and any interagency body in which the city participates.
PUBLIC RECORDS. All books, papers, maps, photographs, cards, tapes, discs, diskettes, recordings, or other documentary materials regardless of physical form or characteristics, which are prepared, owned, used, in the possession of, or retained by, the public agency. PUBLIC RECORDS shall not include any records owned or maintained by or for the public agency that are not related to functions, activities, programs, or operations funded by the public agency nor any records that may be excluded by § 35.09.
REQUEST. An oral or written application by any person to inspect public records of the agency.
(2008 Code, § 2.44.010)