The personnel file shall be retained by the Personnel Officer for at least:
(A) Three years after employment ends; or
(B) Whatever additional time the Personnel Officer prescribes in writing.
(C) In each employee's file, records regarding position, pay and other employee status actions will be retained. Other items that may be contained in the file are written notes of explanation, grievances filed, employee forms for taxes and retirement application. The file may also contain disciplinary actions, awards received, training records and performance reviews. Access to the file is by appointment with the Personnel Officer. If the employee prefers, personal information such as phone and address can be omitted from the file. Employee medical records will be kept in a separate, confidential file in the office of the City Clerk.
(Ord. 92-05, passed 11-19-92; Am. Ord. 11-11, passed 12-7-11)