(A) The Clerk-Treasurer is authorized and directed to establish credit card accounts with a credit limit not to exceed $1,000 each, and pay the annual fees therefor from the appropriate fund(s).
(B) The Clerk-Treasurer and Town Manager are each authorized to use the credit cards, without further pre-approval, to purchase necessary items for the Clerk-Treasurer’s office, for utility purposes and for general town needs from vendors with whom the Town of Huntertown does not have an account.
(C) The Clerk-Treasurer or Town Manager may designate other employees of the town to use the credit cards, but in each case, following the use of the credit card, it shall be returned to the Clerk-Treasurer or Town Manager, whichever applies, and each shall be responsible for maintaining a log which includes the name of the person using the card, their position with the town, estimated amounts to be charged, fund and account numbers to be charged, the date when the card was delivered to and returned by the employee, and a receipt for the expenditure.
(D) Any interest or penalty incurred for late submission of required documentation shall be the responsibility of the officer or employee failing to timely submit documentation.
(Res. 11-005, passed 6-6-11; Am. Res. 18-007, passed 9-4-18)
Cross-reference:
Other town policies, see Ch. 33