CHAPTER 7
THE ADMINISTRATIVE SERVICE
Section 7.1 City Manager.
   (a)   The City Manager shall be the administrative agent of the Council, shall perform the duties of his office under its authority, and shall be accountable to the Council for the performance of his duties. He shall be chosen on the basis of his executive and administrative qualifications.
   (b)   It shall be the duty of the City Manager to:
      (1)   Supervise, and coordinate the work of the Clerk, except insofar as his work relates to that of Clerk of the Council; the Treasurer; the Assessor; the Police Department; the Fire Department; the Department of Public Works; the Water Department; and such additional administrative offices and departments as the Council may, from time to time create;
      (2)   Assemble the budgets prepared by the several administrative officers and departments of the City and present the same to the Council, with his recommendations;
      (3)   Establish and maintain a central purchasing service for the City;
      (4)   Maintain a City employment and central personnel service for City offices and departments;
      (5)   Maintain an inventory of City-owned property;
      (6)   Keep informed and report to the Council concerning the work of the several offices and departments of the City and, to that end, he may secure from the officers and heads of all administrative departments such information and periodical or special reports as he or the Council may deem necessary;
      (7)   In case of conflict of authority between officers and administrative departments, or in case of absence of administrative authority occasioned by inadequacy of Charter or ordinance provisions, resolve the conflict or supply the necessary authority, so far as may be consistent with law, this Charter, and the ordinances of the City, and direct the necessary action to be taken in conformance therewith; making a full report immediately, to the Council of the problem and his action thereon, with his recommendation for corrective action by the Council;
      (8)   Attend all meetings of the Council, with the right to take part in all discussions, but without the right to vote;
      (9)   Recommend to the Council, from time to time, such measures as he deems necessary or appropriate for the improvement of the City or its services;
      (10)   Furnish the Council with information concerning City affairs and prepare and submit such reports as may be required, including an annual report, which shall consolidate the reports of the several departments;
      (11)   Possess such further powers and perform such additional duties as may be granted to or required of him, from time to time, by the Council, so far as may be consistent with State law and this Charter; and
      (12)   Do everything necessary and proper to execute the foregoing powers.
Section 7.2 City Clerk.
   (a)   The Clerk shall be Clerk of the Council. He shall attend all meetings of the Council and shall keep a permanent journal of its proceedings in the English language. He shall keep a record of all ordinances, resolutions, and actions of the Council;
   (b)   He shall have power to administer all oaths required by State law, this Charter and the ordinances of the City;
   (c)   He shall be custodian of the City seal, and shall affix it to all documents and instruments requiring the seal, and shall attest the same. He shall also be custodian of all papers, documents, and records pertaining to the City of Howell, the custody of which is not otherwise provided for by this Charter. All records of the City shall be public and the Clerk and other officers entrusted with such records shall so maintain and keep the same that they may be available to the public at all reasonable times. He shall give to the proper officials of the City ample notice of the expiration or termination of any official bonds, franchises, contracts, or agreements to which the City is a party;
   (d)   He shall certify by his signature all ordinances and resolutions enacted or passed by the Council and perform any other duties required by him by State or Federal law, this Charter, or by the Council and ordinances of the City;
   (e)   He shall be the general accountant of the City, shall keep the books of account of the assets, receipts, and expenditures of the City, and shall keep the Council and the City Manager informed as to the financial affairs of the City. The system of accounts of the City shall conform to such uniform systems as may be required by law;
   (f)   He shall examine and audit all accounts and claims against the City. No withdrawal shall be made from any City fund which, after deducting all withdrawals therefrom, has not a sufficient amount therein to pay such proposed withdrawal;
   (g)   He shall, at least quarterly, and at any time upon direction of the City Manager, examine and audit all books of account kept by any official, board, or department of the City. He shall examine and audit all books of account of the Treasurer at least once each month;
   (h)   He shall balance all the books of account of the City at the end of each calendar month, and shall make a report thereon to the City Manager;
   (i)   He shall perform such other duties in connection with his office as may be required of him by State or Federal law, this Charter, the resolutions or ordinances of the Council, or by the Council.
Loading...