It is hereby ordained by the Board of Commissioners and County Council that the Auditor shall charge for mapping as follows:
(A) Map, orthphotos, and data sales.
(1) $25 per CD.
(2) $1 per 3.5" floppy disk.
(B) Electronic data reproduced on laser, ink jet printing, or any other copies shall be sold as follows:
(1) 8½ x 11 - $.50 per sheet per side.
(2) 8½ x 14 - $.50 per sheet per side.
(3) 11 x 17 - $1 per sheet one side.
(4) 24 x 36 photocopy prints - $3.
(5) 32 x 36 photocopy prints - $4.
(C) The following shall be charged for Inkjet Plotter Costs. These charges will be based on the width of the stock paper available at the department times the length used, and not the size of the original:
(1) Film - $3 per square foot.
(2) Heavy coated bond - $.90 per square foot.
(3) Regular bond - $.50 per square foot.
(D) Reimbursement for mailing costs: (not including copy costs)
(1) Less than or equal to 4 oz. - $.50 for envelope and postage;
(2) First class greater than 4 oz., and less than or equal to 2 lbs. - $5;
(3) All other - cost plus $5.
(E) Nothing herein shall be construed to require any employee of Howard County to provide information contained on or within a public document of an agency or department by telephone. Department heads and elected officials may, but are not required to take requests for documents by phone.
(F) Payment for information under this section shall be made at the time of delivery. However, an office may agree to invoice a person for the charge if that person or company has promptly paid invoices in the past. Any person, or their designee, requesting data shall be liable for the total charges for the request. Any person, or their designee, who fails to pay the charges shall be liable for the charges, plus interest, attorney’s fees, and costs of collection.
(G) Nothing herein shall compel any office to charge a fee for copies if the fee imposed by this section is contrary to state law. In the event the fees in this section are contrary to any charges established by state statute, the state statute shall apply.
(H) Pursuant to the provisions of I.C. 5-14-3-3(e), no person other than those authorized by the county may reproduce, store, grant access, deliver, or sell any information obtained from any department or office of the county to any other person, partnership, or corporation. In addition, any person who receives information from the county shall not be permitted to use any mailing lists, addresses, or data bases for the purpose of selling, advertising, or soliciting the purchase of merchandise, goods, services, or to sell, loan, give away, or otherwise deliver the information obtained by the request to any other person.
(I) A copy of division (H) shall be conspicuously posted in all offices where electronic data is sold and the restriction contained in division (H) shall be offered to any persons who obtain copies of any public information from the county.
(J) Any person who violates the terms and conditions of this section by failing to pay or violating division (H), shall be guilty of an infraction and may be fined up to $2,500. In the event there is a violation of division (H), each violation shall be deemed a separate offense.
(K) Pursuant to I.C. 5-14-3-8.5, the Howard County Council hereby establishes the Howard County Electronic Data Fund. All fees charged under this section shall be deposited in the fund. All funds in the Electronic Data Fund shall be used only for the purposes set out in I.C. 5-14-3-8.5 and shall be subject to appropriation by the Howard County Council.
(L) Any unit of government within Howard County which has provided electronic data used by Howard County to create the electronic data covered by this section shall receive copies of the data for that unit’s exclusive use free of charge.
(M) Any person or unit of government who has a dispute, or seeks relief from the terms of this section may seek resolution of that dispute or relief from the Board of Commissioners of Howard County.
(Ord. BCC 2000-17, passed 4-3-00; Am. Ord. BCC 2000-16, passed 5-1-00)