(A) Rule No. 1: Scheduling of Meetings. (Ref. I.C. 36-2-4-10)
(1) Regular meetings of the Howard County Board of Commissioners shall be held on the first
Monday of each month at 4:00 p.m. (commencing February 2, 2009) and the third Monday of each month at 8:30 a.m. When the first or third Monday falls upon a county holiday, the meeting shall be held on the following day. Annual notice of regular meetings shall be given by the Auditor as required by I.C. 5-14-1.5-5(c).
(2) A special meeting of the Board of Commissioners may be called by a member of the Board pursuant to I.C. 36-2-2-8. A six-day public notice shall be given as required by I.C. 36-2-2-8(b); and a 48-hour public notice shall be given as required by I.C. 5-14-1.5-5(a).
(3) An Executive Session of the Board of Commissioners may be called by a member of the Board pursuant to I.C. 5-14-1.5-6.1. A 48-hour public notice shall be given as required by I.C. 5-14-1.5-5(a) and I.C. 5-14-1.5-6.1(d).
(4) An Administrative Meeting of the Board of Commissioners as defined and limited by I.C. 5-14-1.5-5(f)(2) may be called by a member of the Board without public notice. However, all such meetings are open to the public and an agenda shall be posted as required by I.C. 5-14-1.5-4(a).
(5) An emergency meeting of the Board of Commissioners may be called by a member of the Board by giving such notice as is required by I.C. 5-14-1.5-5(d)
(B) Rule No. 2: Minutes or Memoranda. Minutes or memoranda of all meetings shall be kept as required by I.C. 5-14-1.5-4(b) and I.C. 5-14-1.5-6.1(d); and shall be submitted to the Board for approval at its next regular meeting.
(C) Rule No. 3: Advance Execution of Documents.
(1) Definitions. As used in this Rule;
DOCUMENT shall mean any written contract, notice, application, report, letter and the like requiring the approval and execution by the Board of Commissioners. It shall not include an ordinance or non-ceremonial resolution.
CEREMONIAL RESOLUTION shall mean a resolution or proclamation honoring or recognizing a person, event or organization (e.g., a resolution honoring a local sports team).
TIME SENSITIVE shall mean a situation where delay until the next regular Board meeting would materially prejudice the interests of Howard County (e.g., a deadline for submitting a grant application).
(2) Execution of time-sensitive document. Any one Commissioner may execute a time-sensitive document if he: (1) has good reason to believe that the Board will ratify his signature and approve the document at the next regular Board Meeting; and (2) obtains the prior approval of the County Attorney or Assistant County Attorney.
(3) Execution of ceremonial resolution. Any one or more of the Commissioners may execute a Ceremonial Resolution if it is to be read or presented prior to the next regular Board Meeting.
(4) Confirmation. The Commissioner executing a time-sensitive document, and all Commissioners executing a Ceremonial Resolution, shall be responsible for presenting it to the Board for ratification and approval at the next regular Board Meeting.
(Ord. BCC-2010-5, passed 3-15-10)