§ 154.03  OUTLINE OF PROCEDURE.
   (A)   General. The applicant or a designated agent shall attend each meeting where action is requested. If represented by an agent, such designation shall be in writing and filed with the application.
   (B)   Vicinity map, street names.
      (1)   A vicinity map shall accompany or be shown on the preliminary plan or sketch plan at a legible scale showing all existing subdivision streets, tract lines or acreage parcels adjoining the proposed subdivision. It shall show how streets in the proposed subdivision connect with existing and proposed streets in adjoining subdivisions and future street openings to undeveloped property, to produce the most advantageous development of the adjoining area.
      (2)   The subdivider shall submit proposed street names for E-911 approval with the preliminary plat or sketch plan.
         (a)   Minor subdivision. A sketch plan may be submitted as a preliminary plat for a minor subdivision. If the property proposed for development involves areas where it would be desirable to impose additional requirements, the administrative official may require some or all the data contained in the requirements for preliminary plat for major subdivisions.
         (b)   Major subdivision. The plat submitted shall be of such scale that all survey, mathematical information and all other details are clearly and legibly shown. Each lot and block shall be lettered or numbered. The area in square feet and dimensions of all boundaries of each lot shall be shown. The plat shall also show:
            1.   Proposed legal description;
            2.   The proposed name of the subdivision;
            3.   North arrow, scale;
            4.   The boundary line (accurate in scale) of the tract to be subdivided;
            5.   If deemed appropriate by the Commission, a topographic map with minimum five-foot contours shall be provided;
            6.   Drainage plan and, if applicable, a FEMA floodplain map overlay;
            7.   The names of adjacent property owners and lot descriptions;
            8.   The location, widths and names of all existing or platted streets or other public ways within or adjacent to the tract;
            9.   All parcels of land intended to be dedicated for public use or reserved in the deeds for use of all property owners in the proposed subdivision, together with the purpose of conditions or limitations of such reservation, if any;
            10.   The layout, names (if previously approved), and widths of existing and proposed streets and easements; and
            11.   When required by the Commission, the preliminary plat shall be accompanied by:
               a.   The profile of each street with tentative grades for a reasonable distance beyond the limits of the subdivision; and
               b.   The cross section of proposed streets showing the width of roadways, locations and width of sidewalks. All elevations shall be based upon mean sea level datum.
         (c)   Where a replat of an existing plat is being submitted for consideration, the location of the existing plat shall be indicated by insertion of broken lines and a statement, where appropriate, vacating the former plat.
      (3)   Floodplain revisions. At the time of preliminary plat submittal, the applicant shall provide a copy of the letter of map change request as submitted to the Flood Emergency Management Agency (FEMA). If there is no floodplain on the subject property, this requirement may be waived if not applicable. The city may refuse to accept a preliminary plat without this letter and may also refuse to accept a preliminary plat where a floodplain may exist and the Floodplain Administrator has made a written determination that a letter of map revision is required.
   (C)   Administrative procedures.
      (1)   In addition to the requirements established herein, all new plats, re-plats, subdivision plats and the vacating of any improved street, alley or right-of-way shall be reviewed by the City Planning and Zoning Commission to ensure compliance with the city’s Comprehensive Plan.
      (2)   Governing body approval of plats:
         (a)   Minor subdivision.
            1.   Application shall be made in the form of a letter of intent outlining the nature and purpose of the subdivision. Such application and required documentation shall be presented to the Zoning Administrator no less than 15 days prior to the next scheduled meeting of the Commission;
            2.   For all properties where changes in the floodplain are proposed, written verification from FEMA that the letter of map revision has been approved;
            3.   Sketch plan approval by the Zoning Administrator;
            4.   Commission review of proposed subdivision with recommendations to Council within 30 days of review;
            5.   Applicant shall submit a final plat and submit Mylar, one full-size copy (to scale) and one 11 by 17 copy, to the Zoning Administrator for Council review;
            6.   Approval or disapproval by the City Council within 30 days of review; and
            7.   Recording.
         (b)   Major subdivision.
            1.   Application shall be made in the form of a letter of intent outlining the nature and purpose of the subdivision. Such application and required documentation shall be presented to the Zoning Administrator no less than 15 days prior to the next scheduled meeting of the Commission;
            2.   For all properties where changes in the floodplain are proposed, written verification from FEMA that the letter of map revision has been approved;
            3.   Sketch plan approval by the Zoning Administrator;
            4.   Commission’s preliminary review of proposed subdivision. Establish development requirements;
            5.   When required by the Commission, submit copies of the plat for distribution and review of applicable utility companies and city, county, state and federal agencies. Such agencies shall have 30 days to respond;
            6.   Commission’s final review. Recommendation to the City Council within 30 days of final review;
            7.   Applicant shall submit a final plat and submit Mylar, one  full-size copy (to scale) and one 11 by 17 copy, to the Zoning Administrator for Council review;
            8.   Approval or disapproval by the City Council within 30 days of review; and
            9.   Recording.
   (D)   Infrastructure completion prior to recording of final plat.
      (1)   No final plat of a major subdivision may be recorded before the installation and city approval of all public improvements including, but not limited to: paved streets, curb, gutter, sidewalk, water lines, sewer lines (including sanitary district lines) and drainage improvements. The City Council may grant a special exception to allow a delay in the laying of asphalt during times of the year when asphalt is not available per the following conditions:
         (a)   A letter of credit, bond or other guarantee for asphalt paving is provided and names the city as the beneficiary.
         (b)   All building permits issued will contain a clause stating that no structure may be occupied before street paving is complete and accepted by the city.
         (c)   Where no street improvements exist but a final plat is recorded, these provisions shall not prohibit the city from issuing a building permit provided that the permit is issued with notice to the contractor/owner that no garbage collection or plowing of the street can take place until final street improvements are installed.
      (2)   The Commission may also require additional bonding where necessary to ensure the completion of infrastructure, drainage or landscaping requirements.
   (E)   Final plats. The final plat shall be submitted in the form of one Mylar, one full-size copy (to scale), one 11 by 17 copy. The final plat shall be drawn to scale of not more than one inch equals 100 feet and shall show:
      (1)   Name and legal description of subdivision;
      (2)   Name and address of the owner;
      (3)   North arrow, scale;
      (4)   The boundary lines with accurate distances and bearings, the exact location and widths of all existing or recorded streets and ways intersecting the boundary of the tract;
      (5)   True bearings and distances to the nearest established street lines or official monuments, which shall be accurately described on the plat; municipal, township, county or section lines accurately tied to the lines of the subdivision by distances and bearings;
      (6)   An accurate vicinity map of the subdivision in reference to the real estate records of the county including names of adjacent recorded owners of property;
      (7)   Streets and alleys together with approved names;
      (8)   The length of all arcs, radii, internal angles and points of curvature;
      (9)   All existing and proposed easements and rights-of-way provided for public services, utilities or access and any limitations of the easements;
      (10)   All block indications, lot numbers and lot lines with accurate dimensions in feet and hundredths, and bearings or angles in degrees, minutes and seconds;
      (11)   The accurate location, material and approximate size of all monuments;
      (12)   The designation of easements and rights-of-way and all property which is offered for dedication for the public use, with the purpose indicated thereon, and of all property that may be reserved by deed covenant for the common use of the property owners in the subdivision; and
      (13)   Monuments shall be located and/or set at each angle and curve point on the outside boundary lines of the plat, at all block corners and at all intermediate points on the block lines indicating a change of direction in the lines. The plat shall indicate that the monuments have been set or found.
(Prior Code, § 28-03)