I. Reporting Requirements for Executive Agencies
| ||||
Reporting Body | Report Subject | Report Recipient | Frequency/Due Date | ROH Citation(s) |
I. Reporting Requirements for Executive Agencies
| ||||
Reporting Body | Report Subject | Report Recipient | Frequency/Due Date | ROH Citation(s) |
Applicable Agency | Intergovernmental Agreements and Private Grant Agreements Placing Obligations Upon the Agency | Council | Annually, by September 30 | § 1-8.2(a) |
Applicable Agency | Sexual Harassment Investigation Findings and Results | Inspection limited to certain parties | Upon receipt of an informal or formal complaint | § 1-17.4(c) and § 1-17.4(d) |
Applicable Agency | Transfer of Funds Between Activities Under a Certain Threshold | City Clerk | Monthly, within 15 days after the end of the month | § 2-17.2(c)(1) |
Applicable Agency | Transfers Between Characters of Expenditure Within the Same Activity Under a Certain Threshold | City Clerk | Monthly, within 15 days after the end of the month | § 2-17.2(c)(2) |
Applicable Agency | Transfers Between Characters of Expenditure Within the Same Activity for Transit Management Services | City Clerk and Council | Monthly, within 15 days after the end of the month | § 2-17.2(c)(4) |
Applicable Agency | Notice of Bid Results | Council | Upon the agency’s decision not to proceed with a project after receipt of bids that exceed project estimates | § 2-17.4(a) |
Applicable Agency (Director) | Age-Friendly City Program Compliance | Council | Annually; may be part of agency’s annual report required by Charter | § 2-22.4(a) |
Applicable Agency | Seals and Logotypes | City Clerk | Within 30 days of adoption | § 2-31.1(a) |
Applicable Agency (Responsible City Official) | Overt Video Monitoring of Public Activity | Council | Annually, no later than January 15 | § 2-32.3(b)(8) |
Applicable Agency | Bullying of Youth | Mayor | Annually, no later than January 1 | § 2-44.6 (as enacted by Ord. 23-1) |
Applicable Agency (Appointing Authority) | Actions Related to Violations of Ethics Standards of Conduct | Ethics Commission | Within 15 days after receiving an Ethics Commission advisory opinion and recommendations | § 3-6.4(e) |
Applicable Agency (Officers and Department Heads) | Pertinent and Necessary Reports Related to the Preparation of the Oahu Regional Transportation Plan or Other Planning Documents | Oahu Metropolitan Planning Organization | Upon request, in a timely and satisfactory manner | § 4-2.2(a) |
Applicable Agency (Director) | Preliminary Report on Proposed Improvement District | Council, applicable neighborhood board | Upon request by Council resolution | § 14-10.1(a) and (b) |
Applicable Agency (Director) | Final Report on Proposed Improvement District | Council | Upon request by Council resolution | § 14-10.4(a)(9) |
Applicable Agency (Director) | Report on Improvement District Refunding | Council | Upon request by Council resolution | § 14-13.2(a)(1) |
Applicable Agency (Law Enforcement Officer) | Motor Vehicle Accident | Police Department | Within 24 hours after completing the accident investigation | § 15-5.1(c) |
Applicable Agency (to be Designated by the Mayor) | Automated External Defibrillators in City Buildings and Newly Constructed Buildings | Emergency Services Department, Emergency Medical Services Division | Not specified | § 16-16.4 |
Applicable Agency | Emergency Repair Projects to Existing Public Utilities | Department of Planning and Permitting | Within three days after the start of the repair project and upon its completion | § 25-7.1(a) |
Applicable Agency | Surplus Real Property | Director of Budget and Fiscal Services | Upon determination that the real property is no longer desired or needed by the agency for its own use | § 37-1.2(a) |
Applicable Agency | Leases to Providers of Housing or Human Services | City Clerk | Following selection of a proposal | § 38-3.4(d) |
Budget and Fiscal Services (Director) | Change Orders Exceeding a Certain Threshold | Council | Within 30 days of the approval of the change order or orders | § 2-4.2(c)(1) |
Budget and Fiscal Services (Director) | City-Financed Construction Project Delays | Council | Within 30 days of the completion of a project that was overdue by 90 days or more | § 2-4.2(c)(2) |
Budget and Fiscal Services (Director) | City Fees and Charges Review with Recommendations | Council | Annually, at the same time the annual executive operating and capital budgets are submitted | § 2-4.2(d) |
Budget and Fiscal Services (Director) | Employer-Employee Contracts (Forwarded from Individual Agencies) | Council and City Clerk | Annually, within 30 days following the end of the fiscal year | § 2-30.4(a) and § 2-30.4(b) |
Budget and Fiscal Services (Director) | Seals and Logotypes | Council | Annually, on or before January 1 | § 2-31.1(f) |
Budget and Fiscal Services | Special Duty Police Officer Fees | City Clerk | Annually, within 30 days after the first day of each fiscal year | § 6-44.3(c) |
Budget and Fiscal Services (Director) | Reserve for Fiscal Stability Fund Expenditures | Council | Within 30 days of the expenditure of any Reserve for Fiscal Stability Fund moneys | § 6-56.4(b) |
Budget and Fiscal Services (Director) | Acts and Doings of the Department, Other Matters or Information Regarding Real Property Taxation | Mayor | Annually, and at such other times as the Mayor may require | § 8-1.3(10) |
Budget and Fiscal Services (Director) | Real Property Tax Assessment List | City Clerk | Annually, on or before January 31 preceding the tax year | § 8-2.2 |
Budget and Fiscal Services (Director) | Net Taxable Real Property Within the City | Council | Annually, on or before February 1 preceding the tax year | § 8-11.1(e) |
Budget and Fiscal Services (Director) | Real Property Tax Settlements | City Clerk | Annually, no later than 90 days following the close of the tax year | § 8-12.14(c) |
Budget and Fiscal Services (Director) | Suspension of Newsstand Permit Due to Hazardous Conditions | Council | Upon suspension of the permit | § 13-8.2(g)(3) |
Budget and Fiscal Services (Director) | Suspension of Public Telephone Enclosure Permit Due to Hazardous Conditions | Council | Upon suspension of the permit | § 13-8.3(i)(3) |
Budget and Fiscal Services | Contracts Relating to the Use of the Ferry System Logo (Requested by the Department of Transportation Services) | City Clerk | Within 30 days of execution of the contract | § 15B-10.6(b) |
Budget and Fiscal Services (Director) | Special Improvement District Assessment Collection | The Special Improvement District Board | By a date set in the ordinance establishing the district or in the written agreement between the district board and the City | § 28-3.4(f) |
Budget and Fiscal Services (and Planning and Permitting) (Directors) | Affordable Rental Housing | Council | Every six months following April 21, 2021 (to be repealed May 21, 2024) | § 32-4.3 |
Budget and Fiscal Services (Director) | Inventory of Surplus Real Property | Such agencies as the Director of Budget and Fiscal Services shall determine | As necessary, upon notification of surplus property from City agencies | § 37-1.2(b) |
Budget and Fiscal Services (Director) | Proposed Transfer of Surplus Real Property | Mayor, the neighborhood board of the district in which the subject property is situated, and any abutting property owners | Per proposal, and at least 10 days before the transfer | § 37-1.2(c) |
Budget and Fiscal Services (Director) | Bid to Lease or Rent City Property | City Clerk | Upon completion of the evaluation and selection process | § 38-2.6 |
Budget and Fiscal Services (Director) | Leases of City Property to Private Developers | City Clerk | Upon completion of the evaluation and selection process | § 38-3.3(c)(2) |
Community Services | First Source Programs | Council | Quarterly, within 30 working days of the end of each calendar quarter | § 2-33.6 |
Community Services (Director) | Grants in Aid Projects | Council | Annually, within one month of the end of the fiscal year | § 6-52.6 |
Community Services (Director) | Enterprise Zones Status | Council | Annually, by June 30 | § 31-1.3(b)(2) |
Corporation Counsel | Settlements Requiring Payments of $5,000 or Less | Council | Quarterly, within 15 days after the end of each quarter | § 2-3.1(4)(A) |
Corporation Counsel | Report of Decisions/Outcomes of Litigation | Mayor and Council | Upon the conclusion of the litigation | § 2-3.1(5)(A) |
Corporation Counsel | Pending City Litigation | Mayor and Council | Annually, by January 15 | § 2-3.1(5)(B) |
Corporation Counsel | Settlement of Land Acquisitions and Eminent Domain Actions | Council | Quarterly, within 15 days after the end of each quarter | § 2-3.1(8) |
Corporation Counsel | Billings of Fees to Private Attorneys | Council | Prior to making payment | § 2-26.4(b) |
Corporation Counsel | Cases Requiring Private Attorneys as Special Counsel under Charter §5-204.3 | Council | Quarterly | § 2-26.5 |
Customer Services (Officer or Employee) | Removal of Vehicle with Unknown Ownership | Director of Customer Services | Immediately, if vehicle is not returned to the owner within a period of three days after the removal of the vehicle | § 15-13.9(c) |
Design and Construction (and Facility Maintenance, Planning and Permitting, and Transportation Services) (Directors) | Complete Streets—Compliance with Complete Streets Policy and Principles; Report of Agency’s Performance Under Measurable Performance Standards | Council | Annually, by December 31; may be part of agency’s annual report required by Charter | § 14-18.5 |
Enterprise Services (Director) | Events Co-Promoted by the Department and/or Promoter | Council | Annually, within 30 days of end of the fiscal year just ended | § 38-6.13 |
Environmental Services | Revised 10-Year Integrated Solid Waste Management Plan and Interim Status Report | Council, State Department of Health | Once every 10 years; an interim status report on the implementation of a revised plan shall be submitted five years after every submission of a revised plan | § 42-1.13 |
Environmental Services | Sewer Service Charge Rate | All Users of the Public Sewer System | Annually | § 43-6.3(c) |
Facility Maintenance (Automotive Equipment Service Division) | Automotive Equipment, Stock Accidents or Apparent Abuse | Appropriate Department of Facility Maintenance Division Chief, Chief Engineer of the Department of Facility Maintenance, and Mayor | As necessary | § 2-8.1(a)(5) |
Facility Maintenance (Automotive Equipment Service Division) | Affairs of the Division, Including Automotive Equipment Work Done, Equipment and Stock, Purchases and Disposal of Equipment | Chief Engineer of the Department of Facility Maintenance and Council | Quarterly, not later than the 15th day following close of each quarter | § 2-8.1(a)(9) |
Facility Maintenance (Chief Engineer) | Levy of Annual Assessments for Maintenance Districts | Council | At least 90 days before the end of the preceding assessment year | § 14-16.9(a) |
Facility Maintenance (and Design and Construction, Planning and Permitting, and Transportation Services) (Directors) | Complete Streets—Compliance with Complete Streets Policy and Principles; Report of Agency’s Performance Under Measurable Performance Standards | Council | Annually, by December 31; may be part of agency’s annual report required by Charter | § 14-18.5 |
Facility Maintenance (Chief Engineer) | Proposed Community Facilities District Evaluation | Council | Upon request, at least 10 days before the public hearing on the proposed district | § 27-2.4 |
Facility Maintenance (Chief Engineer) | Status of City-Owned Stream Inspections | Public (Post on the Department Website) | Annually | § 40-2.3(c) |
Fire (Chief) | Fire Losses | Mayor | Periodically | § 2-11.1(1) |
Fire (Chief, as the Head of the Authority Having Jurisdiction) | Appeals Filed for Final Building Fire and Life Safety Evaluation Score and the Resulting Fire Safety Requirements for the Building | Council | Annually | § 20-1.1(15) |
Managing Director | Age-Friendly City Program Efforts | Public | Not specified | § 2-22.4(b) |
Mayor | Absence of the Mayor | Council and City Clerk | Before any anticipated absence and as soon as is practicable due to an unanticipated emergency | § 1-7.10 |
Mayor | Creation of Temporary Positions | Council | As position is needed due to an unforeseen or emergency circumstance | § 2-17.2(a) |
Mayor | Temporary Transfers of Positions | City Clerk | Quarterly | § 2-17.2(b)(1) |
Mayor | Line-Item Budget Details | Council | Annually, at the same time as submittal of annual executive budget to the Council | § 2-18.6(a) and § 2-18.6(b) |
Mayor | Vacant Positions in the Executive Branch | Council | Annually, within five days of submittal of annual executive budget to the Council | § 2-18.7 |
Mayor (Mayor’s Designated Volunteer Services Program Coordinator) | Volunteer Services Program | Council | Annually | § 2-27.3(c)(7) |
Mayor (Mayor’s Designated Arts Coordinator) | City Art Inspections and Inventories Conducted | City Clerk | Biennially | § 3-2.8(a)(3) |
Mayor (Mayor’s Designated Arts Coordinator) | City Art Inspection, Inventory, and Maintenance Program and Funding | Mayor and Council | Annually, by March 1 | § 3-2.8(b) |
Mayor | Notice of Removal or Conditional Retention of a Board, Commission, or Committee Member | Member, Chair of the Board, Commission, or Committee, and Council | Upon decision not to retain the member unconditionally | § 3-9.6(f), § 3-9.6g), and § 3-9.6(j) |
Mayor | Recommendations Related to Hawaii or National Registers of Historic Places Nominations | State Historic Preservation Officer | Within 15 days after receiving evaluation report from the Oahu Historic Preservation Commission related to nominations to Hawaii or National Register of Historic Places | § 3-10.9(e) |
Mayor | Clean Water and Natural Lands Fund | Council | Annually, within 15 days of submittal of annual executive budget documents to the Council | § 6-62.4 |
Mayor | Affordable Housing Fund | Council | Annually, within 15 days of submittal of annual executive budget documents to the Council | § 6-63.4 |
Mayor | Acts, Doings, and Administration of the Department of Budget and Fiscal Services, Other Matters or Information Regarding Real Property Taxation | Council | Annually, within 30 days of receipt from the Department of Budget and Fiscal Services | § 8-1.3(10) |
Mayor | Activities of the City in Promoting the Expansion of Child Care Services | City Clerk | Annually, no later than 180 days after the close of the fiscal year; part of the annual report required by Charter §13-104 | § 11-1.1(13) |
Mayor | Planning Commission’s Recommendations Re Applications for Establishing or Amending Special District, Amending LUO, or Zone Changes | Council | Per proposal, within 30 days of receipt from the Planning Commission | § 21-2.70(b)(1)(A) and § 21-2.70(b)(1)(C) |
Mayor | Inventory of Official Names of Parks, Sites, Facilities, and Memorials (including statues and busts) | Municipal Reference and Records Center | Updated annually | § 22-9.6 |
Office of Climate Change, Sustainability and Resiliency | Long-Term Disaster Recovery Plan | Mayor and Council | Within 60 days following the end of the fiscal year ending June 30, 2022; must be reviewed annually and updated every five years thereafter | § 2-10.11 |
Office of Climate Change, Sustainability and Resiliency | Progress in Meeting Emissions Reductions Targets and Implementing Strategies Identified in the Climate Action Plan | Council | Annually; may be included in the annual sustainability report | § 2-10.12(c)(1) |
Office of Climate Change, Sustainability and Resiliency | Climate Action Plan Update | Council | Within 120 days following the end of the year the climate action plan is updated (updated every five years, starting no later than 2025) | § 2-10.12(c)(2) and § 2-10.12(c)(3) |
Office of Climate Change, Sustainability and Resiliency | Compliance with the One Water Climate Resiliency Policy | Council | Annually, within 120 days following the end of each calendar year; may be included in the annual sustainability report | § 2-10.13(b)(7) |
Office of Climate Change, Sustainability and Resiliency | Visitor Industry Sustainability Progress | Not Specified | Annually, within 120 days following the end of each calendar year; may be included in the annual sustainability report | § 2-10.14(a) |
Office of Climate Change, Sustainability and Resiliency | Sustainability Report (Energy Usage, City Facilities’ Benchmarked Data, Water Usage, etc.) | Mayor and Council | Annually | § 2-10.15 (and § 2-10.3, § 2-10.4(c), § 2-10.6, and § 2-10.10(b)(6)) |
Parks and Recreation (Director) | Park Land Acquisitions | Council | Prior to inclusion of funding for acquisition in the executive capital budget | § 2-18.8(a) |
Parks and Recreation (Director) | Proposed Fees at Recreational Facilities | All Duly Constituted Park Advisory Organizations | Before establishing the fees | § 10-2.9(a) |
Planning and Permitting (Director) | Council-Initiated Proposals to Revise or Amend the General Plan, Development Plan, or Zoning Ordinances | Planning Commission | Per proposal, within 270 days of the adoption of the Council resolution initiating the proposal | § 2-24.4(a) |
Planning and Permitting (Director) | Council-Initiated Proposals to Revise or Amend the Subdivision Ordinance | Council | Per proposal, within 270 days of the adoption of the Council resolution initiating the proposal | § 2-24.4(b) |
Planning and Permitting (Director) | Work of the Department, Including a Summary of Recommended Amendments to the Building Code and Other Related Ordinances During Preceding Year | Mayor | Annually | § 2-24.16(b)(1) |
Planning and Permitting (Director) | Any Subject | Mayor | Upon request | § 2-24.16(b)(1) |
Planning and Permitting | Administrative Deletion of any Public Infrastructure Map Symbol | Council | Upon deletion | § 4-8.2(b) |
Planning and Permitting | Recommendations Related to Council-Initiated Proposed Revisions to the Public Infrastructure Map | Council | Within 75 days following introduction of the Council- proposed resolution | § 4-8.2(d) |
Planning and Permitting (or Design and Construction) (Director) | Preliminary Report on Proposed Improvement District | Council and Neighborhood Board(s) for the area included within the proposed improvement district | Upon request by Council resolution | § 14-10.1(a) and § 14-10.1(b) |
Planning and Permitting (or Design and Construction) (Director) | Final Report on Proposed Improvement District | Council | Upon request by Council resolution | § 14-10.4(a) |
Planning and Permitting (or Design and Construction) (Director) | Report on Improvement District Refunding | Council | Upon request by Council resolution | § 14-13.2 |
Planning and Permitting (and Design and Construction, Facility Maintenance, and Transportation Services) (Directors) | Complete Streets- Compliance with Complete Streets Policy and Principles; Annual Reports of Agency’s Performance Under Measurable Performance Standards | Council | Annually, by December 31; may be part of agency’s annual report required by Charter | § 14-18.5 |
Planning and Permitting (Building Official) | Notice of Order Issued to Contractors | State Department of Commerce and Consumer Affairs | Upon issuance of a Notice of Order | § 16-10.4(d) |
Planning and Permitting (Director) | Notice of Violation with an Order to Stop Work | Chief of Police | Concurrently with the issuance of the notice to the responsible person, firm, or corporation | § 18A-4.2(c) |
Planning and Permitting (Director) | Application for a Plan Review Use | Council | Within 90 days after Director’s acceptance of completed application | § 21-2.40-2(c)(7) |
Planning and Permitting (Director) | Application for Establishment of or Amendment to a Special District (Major), a Zone Change, or a Major Permit Regarding Downtown Heights in excess of 350 ft. | Planning Commission | Within 90 days after Director’s acceptance of completed application, if not denied | § 21-2.40-2(c)(8) |
Planning and Permitting (Director) | Status of Compliance with Unilateral Agreement Conditions— Conditional Zoning Agreements | Council | Annually | § 21-2.80(e)(3) |
Planning and Permitting (Director) | Planned Development- Resort, -Apartment, -Transit, and Interim Transit Projects. | Council | Per proposal, upon conclusion of the public hearing and not more than 80 days after acceptance of the application | § 21-2.110-2(e) |
Planning and Permitting (Director) | Design Guidebook for the Waikiki Special District | Council | Before making the guidebook or any revisions thereof available to the public | |
Planning and Permitting (Director) | Proposed Extensions for a Planned Development-Resort or Planned Development- Apartment Project | Council | Per proposal, upon request by the applicant | § 21-9.80-4(d)(4)(E)(ii) |
Planning and Permitting (Director) | Proposed Extensions for an Interim Planned Development-Transit Project | Council | Per proposal, upon request by the applicant | § 21-9.100-5(i)(2)(B) and § 21-9.100-5(i)(4) |
Planning and Permitting (Director) | Proposed Extensions for a Planned Development- Transit Project | Council | Per proposal, upon request by the applicant | § 21-9.100-10(h)(2)(B) and § 21-9.100-10(h)(2)(E) |
Planning and Permitting (Director) | State Land Use District Boundary Amendment Petition and Public Hearing Notice | State Land Use Commission and State Department of Business, Economic Development, and Tourism | Per petition | § 23-1.4(a) |
Planning and Permitting (Director) | State Land Use District Boundary Amendment Approvals | State Land Use Commission and State Department of Business, Economic Development, and Tourism | Within 60 days of the effective date of the ordinance enacting the boundary amendment | § 23-1.9 |
Planning and Permitting | Consistency of Proposed Development Plan Amendment with the General Plan and the applicable Development Plan | Council (through the Planning Commission) | Per proposal | § 24-1.2(d) (Chapter 24, Article 1, applies only to the Northwest Hawaiian Islands Development Plan Area) |
Planning and Permitting | Consistency of Proposed Amendment to Development Plan Common Provisions or Special Provisions of any Development Plan with the General Plan and Other Development Plan Provisions | Council (through the Planning Commission) | Per proposal | § 24-1.2(e) (Chapter 24, Article 1, applies only to the Northwest Hawaiian Islands Development Plan Area) |
Planning and Permitting | Public Facility Proposal Sequencing Guidelines | Line Departments and Council | Annually, by July 15 (for following year’s CIP budget) | § 24-1.9(c)(1) (Chapter 24, Article 1, applies only to the Northwest Hawaiian Islands Development Plan Area) |
Planning and Permitting (Director) | Proposed Amendments to Development Plans and Approvals of Amendment Withdrawals | Council | Annually, not later than July 1 | § 24-1.12(c)(5)(C) (Chapter 24, Article 1, applies only to the Northwest Hawaiian Islands Development Plan Area) |
Planning and Permitting (Director) | Development Plan Amendment Recommendations (Independent Consideration) | Planning Commission | Per proposal, within 90 days of the date of filing of a completed application | § 24-1.12(c)(6)(A) (Chapter 24, Article 1, applies only to the Northwest Hawaiian Islands Development Plan Area) |
Planning and Permitting (Director) | Status of Development Plans | Council | Annually, by September 1 | § 24-1.13(a) (Chapter 24, Article 1, applies only to the Northwest Hawaiian Islands Development Plan Area) |
Planning and Permitting (Director) | Conditions of the City and the City’s Regulatory System and Capital Improvement Program | Council | Biennially (oddyears), byDecember31 | § 24-1.13(b) (Chapter 24, Article 1, applies only to the Northwest Hawaiian Islands Development Plan Area) |
Planning and Permitting (with Budget and Fiscal Services) (Directors) | Review of Capital Improvement Program Projects for Compliance with the General Plan, Development Plans, Special Area Plan Provisions, and Functional Plans | Council | Annually | § 24-2.9, § 24-3.8, § 24-4.9, § 24-5.9, § 24-6.8, § 24-7.9, § 24-8.8, and § 24-9.8 |
Planning and Permitting | Comprehensive Review of the Primary Urban Center Development Plan | Council | Every five years after June 21, 2004 | § 24-2.10(a) |
Planning and Permitting | City’s Achievements and Progress in Fulfilling the Vision of the Primary Urban Center Development Plan | Council | Biennially; as part of the biennial report required by Charter § 6-1510.4 | § 24-2.11 |
Planning and Permitting | Comprehensive Review of the Ewa Development Plan | Council | Every five years after the plan’s adoption | § 24-3.9(a) |
Planning and Permitting | Comprehensive Review of the East Honolulu Development Plan | Council | Every five years after July 27, 1999 | § 24-4.10(a) |
Planning and Permitting | City’s Achievements and Progress in Fulfilling the Vision of the East Honolulu Development Plan | Council | Biennially; as part of the biennial report required by Charter § 6-1510.4 | § 24-4.11 |
Planning and Permitting | Comprehensive Review of the Central Oahu Sustainable Communities Plan | Council | Every five years after February 18, 2003 | § 24-5.10(a) |
Planning and Permitting | City’s Achievements and Progress in Fulfilling the Vision of the Central Oahu Sustainable Communities Plan | Council | Biennially; as part of the biennial report required by Charter § 6-1510.4 | § 24-5.11 |
Planning and Permitting | Comprehensive Review of the Koolau Poko Sustainable Communities Plan | Council | Every five years after the plan’s adoption | § 24-6.9(a) |
Planning and Permitting | Comprehensive Review of the Koolau Loa Sustainable Communities Plan | Council | Every five years after February 14, 2000 | § 24-7.10(a) |
Planning and Permitting | City’s Achievements and Progress in Fulfilling the Vision of the Koolau Loa Sustainable Communities Plan | Council | Biennially; as part of the biennial report required by Charter § 6-1510.4 | § 24-7.11 |
Planning and Permitting | Comprehensive Review of the North Shore Sustainable Communities Plan | Council | Every five years after the plan’s adoption | § 24-8.9(a) |
Planning and Permitting | Comprehensive Review of the Waianae Sustainable Communities Plan | Council | Every five years after the plan’s adoption | § 24-9.9 |
Planning and Permitting | Special Management Area Use Permit Findings and Recommendations | Council | Per special management area use permit application, within 20 working days of the close of the public hearing or within 10 working days of either the issuance of the finding of no significant impact or the acceptance of a final environmental impact statement | § 25-5.4 |
Planning and Permitting | Involuntary Revocation or Modification of a Special Management Area Use Permit Initiated by the Department | Council | Within 30 calendar days of the close of the public hearing | § 25-9.6(c)(6) |
Planning and Permitting | Council-Initiated Revocation or Modification of a Special Management Area Use Permit | Council | Within 30 calendar days of the close of the public hearing | § 25-9.6(d)(6) |
Planning and Permitting (and Budget and Fiscal Services) (Directors) | Affordable Rental Housing | Council | Every six months following April 21, 2021 (to be repealed May 21, 2024) | § 32-4.3 |
Police | Dog Bite Incidents (Forwarded From Medical Service Providers and Veterinarians) | Animal Control Contractor | Per incident | § 12-7.8(c) |
Police | Statistical Information on the Number and Circumstances of Traffic Accidents | Not specified (HPD “shall publish”) | Annually or at more frequent intervals | § 15-5.4 |
Police (Chief) | Accident Reports | Department of Transportation Services | Within 48 hours of filing accident reports | § 15-5.5 |
Police (Officer) | Dangerous Vehicles Near a Preschool, Kindergarten, Elementary, Intermediate, Middle, Secondary, or High School | Department of Customer Services | Upon determination of the dangerous vehicle in the prohibited location | § 15-13.15(b) |
Police | Vehicles with Unknown Owners Removed from Property | Department of Budget and Fiscal Services | In the event the vehicle is not returned to the owner within a period of three days | § 15A-5.6(e) |
Police (Officer Assigned to Provide Escort Service for Building Relocation) | Damage Sustained During Building Relocation | The Building Official | Upon any damage to property resulting from the moving of any building or structure | § 16-2.6(b) |
Police (Officer at the Scene) | False Alarm | Permittee or alarm user | Upon the determination that the activated alarm system was a false alarm | § 40-9.4(b) |
Prosecuting Attorney | Copy of the Adopted Seal and Motto | City Clerk | Upon adoption of seal and motto | § 1-13.2 |
Transportation Services (Director) | Revisions to the Bikeway System and Master Plan | Council | At least every five years | § 2-12.1(4) |
Transportation Services (and Design and Construction, Facility Maintenance, and Planning and Permitting) (Directors) | Complete Streets—Compliance with Complete Streets Policy and Principles; Annual Reports of Agency’s Performance Under Measurable Performance Standards | Council | Annually, by December 31; may be part of agency’s annual report required by Charter | § 14-18.5 |
Transportation Services (Director) | Traffic Control Devices Schedule | City Clerk and Publish in a Daily Newspaper | Upon the amendment of an existing schedule or adoption of an additional schedule | § 15-3.1(a)(2)(C) and § 15-3.1(c) |
Transportation Services (Director) | Car-Sharing Report on Department’s Efforts Demonstrating Interaction and Solicitation of Community Input | Council | No less than 30 days before the assignment of the first stall in a City-controlled public off-street parking facility reserved for a car-sharing organization or the assignment of the first on-street parking stall reserved for such organization, whichever occurs first | § 15-28.1(c) |
Transportation Services (Director) | Car-Sharing Program | Council | Annually, no later than 120 days after the end of the calendar year | § 15-28.4(d) |
Transportation Services (Director) | Restricted Parking Zone (RPZ) Program | Council | Upon the establishment, expansion, reduction, modification, or dissolution of an existing RPZ | § 15-30.3(d)(2)(A) |
Transportation Services | Public Transit Promotional or Demonstration Project | Council | Within 60 days of the completion of the promotional or demonstration project | § 15B-2.6(c) |
Transportation Services | Student Transit Pass Program | Council | Annually, no later than 60 days after the end of the scheduled end of the academic program year | § 15B-2.13 |
II. Reporting Requirements for Legislative Agencies
| ||||
Reporting Body | Report Subject | Report Recipient | Frequency/Due Date | ROH Citation(s) |
Council | Sexual Harassment Investigation Findings and Results | Inspection Limited to Certain Parties | Within 10 working days of receipt of an informal or formal complaint, unless extended | § 1-17.5(c) and § 1-17.5(d) |
Council | Actions Related to Violations of Ethics Standards of Conduct | Ethics Commission | Within 15 days after receiving an Ethics Commission advisory opinion and recommendations | § 3-6.4(e) |
Council | Tax Rate or Rates Set for a Tax Year | Director of Budget and Fiscal Services | Before the commencement of the tax year | § 8-11.1(d) |
Council | Surplus Real Property | Director of Budget and Fiscal Services | Upon determination that real property under Council jurisdiction or control is no longer desired or needed by the agency for its own use | § 37-1.2(a) |
(Added by Ord. 23-7)
III. Reporting Requirements for Boards, Commissions, and Committees
| ||||
Reporting Body | Report Subject | Report Recipient | Frequency/Due Date | ROH Citation(s) |
III. Reporting Requirements for Boards, Commissions, and Committees
| ||||
Reporting Body | Report Subject | Report Recipient | Frequency/Due Date | ROH Citation(s) |
Applicable Board, Commission, or Committee | Expiration of a Member’s Appointed Term | Mayor and Council | No later than 90 days before the expiration of a member’s appointed term | § 3-9.2(b)(1) |
Applicable Board, Commission, or Committee (Chair) | Notice of Member’s Failure to Attend Meetings | Mayor; may also be provided to director or agency head of the agency to which the Board, Commission, or Committee is Attached | Upon board member’s failure to attend scheduled meetings or failure to provide to the chair a certification of participation in Sunshine Law training | § 3-9.6(a); § 3-9.6(b); and § 3-9.6(h) |
Applicable Board or Commission | Review of City Boards and Commissions | Council | No later than January 31 of each calendar year the board or commission is scheduled for review pursuant to § 3-15.3 | § 3-15.4(a) |
Ethics Commission | Suspected Violations of Law | Appropriate Law Enforcement Authorities | As appropriate | § 3-13.7(5) |
Grants in Aid Advisory Commission | Grants in Aid Funding Recommendations | Council | Annually, by March4 | § 6-52.4(c) |
Oahu Historic Preservation Commission | State of Historic Preservation in the City | Not Specified | Annually | § 3-10.7(16) |
Oahu Historic Preservation Commission | Evaluation of Hawaii or National Registers of Historic Places Nominations | Mayor | Within 45 days after receiving notice from the State historic preservation officer | § 3-10.9(e) |
Planning Commission | Recommendations forCouncil-Initiated Proposals to Revise or Amend the General Plan, Any Development Plan, or a Zoning Ordinance | Council (through the Mayor) | Per proposal, within 30 days of the close of the public hearing; Mayor to submit to the Council within 30 days of receipt from the Planning Commission | § 2-24.5(b) |
Planning Commission | Recommendations forApplications for Establishing or Amending a Special District, amending the Land Use Ordinance, or a Zone Change | Council (through the Mayor) | Per proposal; Mayor to submit to the Council within 30 days of receipt from the Planning Commission | § 21-2.70(b)(1)(A) and § 21-2.70(b)(1)(C) |
Planning Commission | Findings and Recommendations for Proposed Amendments to Development Plans | Council (through the Mayor) | Per proposal; annual amendment review to be transmitted in time to be reviewed by the Council by October 1 of the year covered by that annual amendment review. (Chapter 24, Article 1, applies only to the Northwest Hawaiian Islands Development Plan Area.) | § 24-1.12(c)(5)(D) |
Rate Commission | Member’s Temporary Inability to Serve | Appointing Authority | When the commission finds that a member cannot serve temporarily because of illness, incapacity, or absence | § 3-11.4(a) |
Real Property Tax Boards of Review | Work of the Boards of Review | Mayor, Council, and Director of Budget and Fiscal Services | Annually, after completion of tax appeals for the current year | § 8-12.7(f) |
Salary Commission | Recommended Salaries and Findings of Fact | Mayor and Council | Annually (per Charter § 3-122), no later than the first day of May | § 5-3.2 |
Special Assessment District Association Board of Directors | Anticipated Surplus or Deficit from Previous Special Assessment Year and Any Proposed New Rate or Method of Special Assessment | Council | Annually per date set in ordinance, or if none set, 30 days prior to start of new assessment year. | § 28-3.2(a) |
(Added by Ord. 23-7)
IV. Reporting Requirements for Semi-Autonomous Agencies
| ||||
Reporting Body | Report Subject | Report Recipient | Frequency/Due Date | ROH Citation(s) |
Honolulu Authority for Rapid Transportation (Board of Directors) | HART Costs, Accounting, Capital Improvements, and Invoices. | Mayor and Council | Annually, as required by Charter § 17-104(k) | § 6-60.2(c) |
Honolulu Authority for Rapid Transportation | Surplus Real Property | Director of Budget and Fiscal Services | Upon determination that the real property is no longer desired or needed by the agency for its own use | § 37-1.2(a) |
(Added by Ord. 23-7)
V. Reporting Requirements for City Contractors
| ||||
Reporting Body | Report Subject | Report Recipient | Frequency/Due Date | ROH Citation(s) |
Animal Control Contractor | Activities and Operations Relating to the Impounding of Stray Dogs and Cats | Department of Customer Services and Council | Annually, within one month after the end of the fiscal year | § 3-5.4 |
Animal Control Contractor | Activities and Operations Relating to the Enforcement of Animal Nuisances | Mayor and Council | Annually, within one month after the end of the fiscal year | § 12-2.11 |
Animal Control Contractor | Dangerous Dog Determination | Not specified | Per incident | § 12-7.8(c) |
(Added by Ord. 23-7)
Next Doc