(a) Any member of the city commission required by law, or for any reason not otherwise provided for herein, to recuse oneself from voting on a matter to be considered by the city commission, or who recuses oneself from voting on a matter being considered by the city commission, due to a voting conflict or the appearance of a voting conflict, shall, at the time of such recusal, disclose the nature of his or her interest as a public record in a memorandum filed with the city clerk, who shall incorporate the memorandum in the minutes of the city commission. Such commission member shall thereafter leave the commission chamber prior to debate and not communicate or participate, directly or indirectly, in any discussion or other communication relating to that matter with any member of the city commission or with any city employee.
(b) Any member of the city commission who knows, or by the exercise of reasonable diligence should know, that the member has, or is likely to have, a voting conflict or the appearance of a voting conflict on a matter not yet subject to vote but otherwise under consideration by the city commission or any instrumentality of the city's municipal government, including, but not limited to, special districts wholly within the city's boundaries, city boards and committees, shall immediately disclose the nature of his or her interest as a public record in a memorandum filed with the city clerk, who shall incorporate the memorandum in the official public records of the city, and said member shall thereafter neither debate nor communicate or participate, directly or indirectly, in any discussion or other communication relating to that matter with any member of the city commission or with any city employee.
(c) A copy of each memorandum filed with the city clerk pursuant to subsection (b) of this section shall promptly be posted on the city's website homepage and on the bulletin board on which notices of public meetings are posted. Any such memorandum shall be removed from posting if and when the city manager determines either (i) that the matter causing an actual voting conflict or appearance thereof is no longer likely to be submitted to the commission for a vote: or (ii) the matter is either finally approved or disapproved by the city commission.
(d) Any member of the city commission who has knowledge that another member of the city commission has a voting conflict of interest shall have a duty to disclose such conflict to the appropriate authorities.
(Ord. O-2010-28, passed 7-21-10; Am. Ord. O-2018-03, passed 11-6-18)