(A) The Risk Manager shall administer the risk management program on behalf of the City within the Office of Human Resources and Risk Management and is responsible for the following:
(1) Consolidation of insurance coverages provided for in each plan in the program;
(2) Promulgation of rules and the implementation and administration of the program;
(3) Development and monitoring of insurance and other risk management requirements which are imposed on vendors, contractors and others dealing with the city;
(4) Coordination of claims covered under the program;
(5) Providing information required to prepare monthly financial reports for the program by the Department of Financial Services; and
(6) Such other responsibilities as assigned to the Risk Manager by the City Commission, the City Manager or his/her authorized designee in connection with implementing the program.
(B) The Risk Manager shall coordinate investigations of all claims pursuant to procedural guidelines. The Risk Manager shall coordinate the investigation of all litigated claims with the City Attorney and the City Attorney may expand or limit such investigations as needed or required by the litigation process.
(C) The Risk Manager shall furnish a quarterly written report to the Commission and to the Attorney on the status of the Self-Insurance Fund. The following shall be enumerated in the Risk Manager’s written report: a description of payments made from each of the funds maintained under the program, reserve amounts and fund balances.
(D) The Risk Manager shall submit annually to the Commission and the Attorney an independent claims audit and a written report on the program. Such written report shall include:
(1) Information as to the nature of the coverages accepted for self-insurance and those risks that are transferred to the insurance market;
(2) The funds appropriated or contributed to the program for the self-insured coverages and premiums paid for additional insurance policies through the insurance market;
(3) The costs of administration and operation of the program;
(4) Assessments made or premiums charged or returned to program participants by the Risk Manager during the annual reporting period; and
(5) Amount of the payments made from each of the funds maintained by each of the plans, reserved amounts and fund balances to indicate the overall financial condition of the program.
(‘72 Code, § 2-177) (Ord. O-89-42, passed 7-19-89; Am. Ord. O-91-47, passed 7-24-91; Am. Ord. O-94-07, passed 2-2-94; Am. Ord. O-95-67, passed 11-1-95; Am. Ord. O-2000-23, passed 6-7-00; Am. Ord. O-2005-25, passed 11-2-05)