Site plans shall be reviewed in accordance with the following procedures.
(A) Department review. The Zoning Official shall secure comments from all relevant Village Departments and the Village Engineer and Planner, and forward all comments to the Planning Commission and/or Zoning Commission, as required, for its review. The Planning Commission shall review the plans and may solicit further comments from the Engineer, Planning Consultant, and other agencies, groups, or persons, as appropriate.
(B) Preliminary site plan review.
(1) An applicant may request a preliminary site plan review by the Planning Commission and/or Zoning Commission, as required, prior to the submittal of a complete site plan review application. The purpose of the preliminary review is to allow the applicant to receive comment and concerns from the Planning Commissioners and/or Zoning Commissioners, as required, in regards to potential locations of buildings, egress and ingress, compatibility of the architecture as it relates to the historic nature of the village, and to indicate any other possible concerns of the Planning Commission and/or Zoning Commission, as required, that would be necessary to meet this chapter’s and/or site plan approval.
(2) Generally, the preliminary review submittal should include the building(s) footprint, general parking layout, location of ingress and egress, existing and proposed grades, proposed landscaping, building elevations, and other items pertinent to the site plan. The comments and concerns expressed by the Planning Commission and/or Zoning Commission, as required, are non-binding and are only to assist the applicant in preparing a plan for submittal requiring Planning Commission and/or Zoning Commission, as required, review and approval.
(C) Planning Commission and/or Zoning Commission, as required, review.
(1) The Planning Commission and/or Zoning Commission, as required, is hereby authorized to review and approve, with or without conditions, or to review and deny approval all site plans submitted under this chapter. Decisions rejecting, approving or conditionally approving a site plan shall be based upon standards and requirements contained in this chapter and in other applicable ordinances. A site plan shall be approved if it contains the information required by this chapter and is in compliance with this chapter and the conditions imposed under this chapter, other applicable ordinances, and state and federal law.
(2) When the Commission approves a site plan with conditions, the applicant shall submit a revised site plan in three copies showing a revision date and the conditions directly on what becomes the final site plan.
(3) If the Commission denies a site plan, the Commission shall so note the action taken by marking the plan “denied” and showing the date of the date of the action. The Planning Commission and/or Zoning Commission, as required, Chair and Secretary and the Zoning Official shall sign three copies of the denied site plan. The village retains two copies with the applicant receiving the third as part of the notification of denial for a zoning compliance permit described in § 157.010(C).
(D) Record of action. Each action taken with reference to site plan review and approval shall be duly recorded in minutes of the Planning Commission and/or Zoning Commission, as required.
(E) Final site plan.
(1) No zoning compliance permit shall be issued until the Chair and Secretary of the Planning Commission and/or Zoning Commission, as required, and the Zoning Official or then designates sign three copies of the final site plan with all revised information shown on it marking the plan “approved” and the date the action was taken. The Village retains two copies with the third being returned to the applicant.
(2) If a site plan is approved by an action of the Board of Appeals, the Chair and Secretary of the Board of Appeals and the Zoning Official or their designates sign the three copies of the final site plan. Any conditions coming as a result of the Board’s action shall be shown on the plan prior to any person affixing their signature.
(F) Notice to surrounding property. Notice shall be sent to property owners and occupants of property within 300 feet of commercial or industrial property for which a site plan is to be reviewed by the Planning Commission and/or Zoning Commission, as required. The written notice shall be sent not less than five days nor more than 15 days before the Planning Commission and/or Zoning Commission, as required, meeting at which the site plan is to be considered, unless the plan was tabled from a previously noticed meeting.
(Ord. 259, passed 10-24-1995; Ord. 361, passed 7-13-2003; Ord. passed 2-1-2012) Penalty, see § 157.999