(A) The Petty Cash Fund is not limited to the Maintenance Department and is to be used for miscellaneous city-related items under $100, approved by the Mayor.
(B) Maximum petty cash funds available in the account shall not exceed $2,500. On a periodic/ monthly basis, the Petty Cash Fund should be balanced and replenished by check to the original established amount.
(C) Receipts and supportive documentation shall be retained on file for all petty cash transactions. For example, these could include postage receipts, cash register receipts or other documentation to explain the petty cash item that was purchased or paid for.
(D) A petty cash financial report shall be provided and included with the monthly financial reports for City Council meetings, upon request by the Council.
(E) All checks will need two signatures: Mayor and City Clerk.
(Res. 08-17-15, passed 8-17-2015)