(A) Extreme care must be taken in the investigation of suspected improprieties or irregularities so as to avoid mistaken accusations or alerting suspected individuals that an investigation is under way.
(B) An employee who discovers or suspects fraudulent activity will contact the Mayor immediately. The employee or other complainant may remain anonymous. All inquiries concerning the activity under investigation from the suspected individual, his or her attorney or representative, or any other inquirer should be directed to the Mayor. No information concerning the status of an investigation will be given out. The proper response to any inquiries is: “I am not at liberty to discuss this matter”. Under no circumstances should any reference be made to “the allegation”, “the crime”, “the fraud”, “the forgery”, “the misappropriation” or any other specific reference.
(C) The reporting individual should be informed of the following:
(1) Do not contact the suspected individual in an effort to determine facts or demand restitution; and
(2) Do not discuss the case, facts, suspicions or allegations with anyone unless specifically asked to do so by the Mayor and/or Town Council.
(Ord. passed 12-7-2010)