(A) (1) The following records control schedules shall be followed; unless amended schedules are created and approved by Town Council:
(a) Schedule GR (Records Common to All Governments);
(b) Schedule EL (Elections and Voter Registration);
(c) Schedule LC (Municipal Court Records);
(d) Schedule PS (Records of Public Safety Agencies);
(e) Schedule PW (Records of Public Works and Services);
(f) Schedule TX (Records of Property Taxation); and
(g) Schedule UT (Records of Utility Services).
(2) Any destruction of records of the town will be in accordance with these schedules and the Local Government Records Act.
(B) The Records Management Officer, in cooperation with department heads, shall prepare records control schedules on a department-by-department basis listing all records series created or received by the department and the retention period for each series. Records control schedules shall also contain such other information regarding the disposition of municipal records as the records management plan may require.
(C) Each records control schedule shall be monitored and amended as needed by the Records Officer on a regular basis to ensure that it is in compliance with records retention schedules issued by the state and that it continues to reflect the record keeping procedures and needs of the department and the records management program of the town.
(D) Before its adoption a records control schedule or amended schedule for a department must be approved by the department head and the Town Council.
(E) Before its adoption a records control schedule must be submitted to and accepted for filing by the Texas State Library and Archives Commission as provided by law. If a schedule is not accepted for filing by the Texas State Library and Archives Commission for filing, the schedule shall be amended to make it acceptable for filing. The Records Management Officer shall submit the records control schedules to the Texas State Library and Archives Commission.
(Ord. 94-02, passed 3-29-1994; Ord. 2022-03, passed 3-19-2022)