ESSENTIAL RECORD. Any record of the town, necessary to the resumption or continuation of its legal operations in an emergency or disaster, to the re-creation of its legal and financial status, or to the protection and fulfillment of obligations to the people of the state and to the town.
PERMANENT RECORD. A document prepared by or under the authority of the Records Management Officer listing the records maintained by the town, their retention periods and other records disposition information that the records management program may require.
RECORDS CONTROL SCHEDULE. A document prepared by or under the authority of the Records Management Officer listing the retention periods and other records disposition information that the records management program may require.
RECORDS MANAGEMENT. The application of management techniques to the creation, use, maintenance, retention, preservation, and disposal of records for the purpose of reducing the costs and improving the efficiency of record keeping. The term includes the development of records control schedules, the management of filing and information retrieval systems, the protection of essential and permanent records, the economical and space-effective storage of inactive records, control over the creation and distribution of forms, reports, and correspondence, and the management of micrographic, electronic, and other records storage systems.
RETENTION PERIOD. The minimum time that must pass after the creation, recording, or receipt of a record, or the fulfillment of certain actions associated with a record before it is eligible for destruction.
(Ord. 94-02, passed 3-29-1994; Ord. 2022-03, passed 3-19-2022)