(a) All department heads and other Municipal employees who are authorized to make various purchases for necessities of the Village must first properly complete and sign a requisition, which requisition shall be presented to the Director of Finance for his or her acknowledgment that funds are available to pay for such purchases. Said requisitions may be written on forms provided by the Finance Director or may be electronic if the finance department software has the ability to provide for same. Copies of all supporting documentation shall be provided with the requisition either in paper or electronic form.
(b) When the acknowledgment is obtained from the Finance Director that funds are available, such requisition shall then be processed and forwarded to the Mayor for approval and signature. Expenses of Council, for which funds have already been appropriated in the budget, and requisition approved by the President of Council, shall not be subject to refusal by the Mayor pursuant to ORC 5705.41. After all approvals are obtained, the requisition becomes a purchase order and shall be processed within the limitations imposed by the Village Charter and/or any other ordinances of Council.
(c) If there exists an emergency situation requiring the purchase of an item, then such expenditure can be made, not exceeding the sum of one thousand dollars ($1,000), without the restrictions imposed by subsections (a) and (b) hereof. Said expenditure shall be documented on forms provided by the Finance Director.
(d) The Finance Director is hereby directed to denote on the various pay ordinances any item of expenditure for which a requisition has not been presented to him or her first for his or her acknowledgment that funds are available to cover the cost of such expenditure.
(Ord. 2010-10. Passed 3-10-10.)