(a) There is hereby created the position of Clerk of Council. The Clerk of Council shall be appointed by a majority of the members elected to Council, and the appointee need not be a resident of the Municipality.
(b) The Clerk may be removed from office at any time by a majority vote of Council, with or without cause.
(c) The Clerk shall not hold any elective office within the Municipality during his or her tenure of office, but may serve in another capacity simultaneously only after formal approval by a majority of the members elected to Council.
(d) The Clerk shall maintain regular office hours and at all other hours specifically set by Council.
(e) The Clerk shall work up to thirty-two (32) hours per week. The Clerk's hours worked and schedule must be approved by the Council President.
(f) The person appointed as Clerk shall have substantial knowledge of the workings, duties and purposes of municipal government.
(g) The functions, duties, and job classification of the Clerk shall be as set forth herein. He or she shall:
(1) Handle the affairs of Council;
(2) Attend all regular and special Council and Council Committee meetings and cause minutes of same to be recorded. Audiotapes of regular and special Council meetings shall be kept on file in the Council office for a period of one (1) year.
(3) Maintain or cause to be maintained accurate, timely and complete records of all official Council documents;
(4) Prepare and/or supervise the preparation of timely and accurate records and minutes of all regular and special Council meetings and Committee meetings, and proceedings;
(5) Receive, sort and accept, on behalf of Council, all communications, which require the deliberation and consideration of Council and distribute the same to all Council members;
(6) Prepare and/or supervise the preparation of the agenda for Council and Committee meetings, under the direction of the President of Council or Committee Chair;
(7) Attend all public hearings conducted by Council and cause minutes of same to be recorded. Audiotapes of Council Public Hearings shall be kept on file in the Council office for a period of one (1) year.
(8) Coordinate with the Council President and Law Director the preparation and distribution of the Ordinances and Resolutions;
(9) May answer inquiries regarding to Ordinances, Resolutions, Council proceedings, and official Village records, or direct such inquiries to the proper Village official for an answer;
(10) Be responsible for the posting of Ordinances, notices and/or other documents, as required by municipal Ordinances or statutory law, and for the mailing, posting or publication of public notices of hearings on applications authorized by and filed pursuant to the Zoning Code, and on amendments to the Zoning Code, and for the mailing, posting or publication of public notices of hearings on matters submitted to and coming before Council, pursuant to the Village Charter or general law;
(11) Co-ordinate the preparation and distribution of all regular and special reports of various Council committee meetings;
(12) Transmit to other Village officials, department supervisors, and division superintendents copies of all Ordinances, Resolutions and related information pertaining to such officials, departments and divisions;
(13) Prepare legislation requests to be sent to the Law Department for preparation of legislation;
(14) Monitor the annual budget for Legislative Activity;
(15) Perform all duties, responsibilities, and requirements of the Office of the Clerk of Council as stated and required in federal, state, and local laws;
(16) Perform such other duties as may be required by Council.
(h) The Clerk shall work directly under the general direction of the President of Council, and the Clerk's methods of performance are his or her sole responsibility, so long as such performance is accomplished within the established policies or rules and regulations established by Council.
(i) The Clerk shall hold office at the pleasure of Council and shall be removed from office at any time by a vote of a majority of the members of the Council, with or without cause.
In cases of the death, resignation, or disability, Council shall declare the office of Clerk of Council vacant and shall appoint a new Clerk. (Ord. 2020-20. Passed 3-18-20.)