(a) The Mayor is hereby authorized to make purchases and expenditures up to twenty- five thousand dollars, ($25,000) by the open market procedure, without formal advertising and without formal or prior Council approval so long as the amount has been appropriated in the annual budget.
(b) The following are exceptions to the formal contract procedure:
(1) In case of emergency. In the case of emergency which requires immediate purchase of supplies or contractual services. In such cases a copy of the order issued shall be filed with the Finance Director, together with a certificate from the Mayor, stating the facts of the emergency.
(2) One Source of supply. When only one source of supply is available and the Mayor shall so certify. The certification of such a condition shall be accompanied by a statement of facts from which it has been concluded that the vendor is the only source of supply.
(3) Personal services. When the services are required to be performed by the contractor in person and are of a technical and professional nature or under Village supervision and paid for on a time basis.
(4) Contract renewals. When a monthly or yearly contract is up for renewal and it has been determined by informal solicitation that an extension or renewal under option provisions would be in the public interest.
(5) No useful purposes to be accomplished. Formal advertising is not required where it is impractical and can accomplish no useful purposes. This determination must be made on an individual basis and be supported by factual conclusions.
(6) Government. When purchasing from or through the State, County, municipality, township, council of governments, or another governmental entity or political subdivision.
(Ord. 2010-58. Passed 10-13-10.)