(a) The following rules and regulations shall govern the use of the Highland Hills Government Office Complex:
(1) Any devices, such as electrical, plumbing, or otherwise, brought in, on or added to any municipal building under the control of the Director of Properties, by the organization or persons using said municipal building and/or community center may be added or connected only with the permission of the Mayor, and/or his designee.
(2) All interior furnishing or equipment shall be kept inside and used only for the purposes intended. All exterior furnishings or equipment shall be used only for the purposes intended.
(3) No decorations, furniture, or special equipment brought in by the group or organization using the municipal building will be permitted in or about the premises unless approved by the Mayor, and/or his designee.
(4) The kitchen, if used, and all papers, garbage, or rubbish shall be neatly cleaned immediately after its use and any refuse shall be immediately placed in containers provided. All furniture or special equipment furnished by the group or organization using the municipal building shall be removed immediately on the same date that the building is used by such group or organization.
(5) Alcoholic beverages shall be permitted on the premises known as the Highland Hills Governmental Complex, including dispensing and consumption of said beverages, by any person or organization lawfully permitted to possess, use, dispense, or consume alcoholic beverages.
Alcoholic beverages shall be permitted at parties, large or small gatherings, or activities that take place or occur in the Highland Hills Governmental Complex only after the applicant has applied for and obtained any and all necessary or required permits, state liquor licenses, licenses, insurance agreements, or grants as set forth herein, or by any ordinance of the Village of Highland Hills or laws of the State of Ohio.
In addition, the licensee or grantee, after obtaining such written permits and authorization, shall make arrangements for any labor, materials, or equipment to be supplied by the Village to the grantee, any security (as duly required by Section 155.21) except that at least one officer shall be required for security purposes for any function at the Shaker House Banquet Facilities wherein alcoholic beverages will be served and/or consumed. Any and all charges for providing security as required by this Section or Section 155.21 shall be paid for by the licensee/grantee or person or organization using the municipal property.
In the event that alcoholic beverages will be dispensed or consumed at any function or event, the applicant shall also obtain insurance for said event and specifically provide for and name the Village of Highland Hills as an additional insured in any insuring agreement.
(6) There shall not be permitted any parties, large gatherings, or activities in the residential portion of the Highland Hills Governmental Complex.
(7) All youth activities must be adequately chaperoned with adult supervision and/or security as required by these Codified Ordinances.
(8) All permits granted for youth dances, parties, or activities at which alcoholic beverages are permitted shall require the presence of a security guard during the activity and at least one-half hour before and after such activity. The fee of the security guard must be paid for by the organization applying for the permit except when waived in writing signed by the Mayor.
(9) Any permit issued shall be governed by those rules, regulations, or ordinances previously established by this Council and obtained by the licensee from the appropriate department of the Village.
(10) Rowdyism, disorderly conduct, and malicious destruction of property in or about the municipal building are strictly prohibited.
(11) Violation of any of the rules and regulations pertaining to the use of the municipal building, or property shall be sufficient cause to remove the person or organizations responsible for said violation, to refuse the issuance of future permits to the person or organization guilty of such violation.
(12) All persons using the Highland Hills Governmental Complex Center shall leave the premises at such hours as established by the Mayor, and/or his designee.
(13) Any persons violating any section of the rules and regulations herein stated or those rules and regulations set forth in the Codified Ordinances of the Village of Highland Hills, or rules and regulations of the Mayor, and/or his designee not in conflict with these rules and regulations shall be responsible for re-payment to the Village of Highland Hills for the cost of any clean-up, maintenance, repair or damages caused during any event for which said premises was permitted to be used.
(14) Applications for reservation or permits for use of the Highland Hills Governmental Complex shall be submitted to the Mayor, and/or his designee for approval and authorization. The Mayor, and/or his designee is hereby authorized to accept or reject any application pursuant to these rules and regulations, to issue any permit or to authorize the use of the Highland Hills Governmental Complex as permitted by these Codified Ordinances, to make application for any permits that may be necessary for the operation of the Highland Hills Governmental Complex pursuant to these rules and regulations or Codified Ordinances.
(15) A. The Mayor shall have authority to make, amend, alter, or rescind any additional rules and regulations governing the use of the Highland Hills Governmental Complex and the Shaker House not in conflict with the ordinances or laws regulating such conduct.
B. Such rules and regulations shall become effective ten days after publication pursuant to Chapter 131. They shall remain in effect and be enforced the same as any ordinance of the Village unless rescinded by the Mayor or by any ordinance of Council.
(b) Violation of any rule or regulation as set forth in these sections or any rule or regulation of the Mayor, and/or his designee shall be a misdemeanor of the fourth degree as set forth in Section 501.99. Each violation shall constitute a separate offense.
(Ord. 2017-33. Passed 6-14-17.)