A. Authorized Purchases: The administration of the Village, and the department supervisors, per this policy and subject to any other ordinance, resolution, motion, or administrative policies now or hereinafter in effect, shall be authorized to expend funds of the Village for the following purchases:
1. Emergency Need: Purchases that are necessary and immediately required in order to continue operations of the essential functions of the Village. This may include, but is not limited to, those items that are necessary, and without which, would not allow for the continued operation of the Village water supply, wastewater system, road maintenance, or to administratively function.
2. Office Supplies: Purchases for office supplies of each department, which does not include office equipment, and includes, but is not limited to: paper, pencils, staples, stamps, folders, ink cartridges, desk calendars, pens, smoke detectors, etc.
3. Public Works Supplies: Purchases for supplies necessary to maintain and operate the Public Works Department which may include, but is not limited to: enzymes, chemicals, wires, clamps, water meters, safety vests, etc.
4. Vehicle Maintenance: Purchases related to fuel purchases for vehicles and equipment, car washes, and other general vehicle maintenance items.
5. Vehicle Repairs: Repairs necessary for the operation of the vehicles of the Village, excluding replacement of transmissions, engines, or other major repairs to vehicles older than ten (10) years.
6. Mayor's Discretionary Fund: Purchases the Mayor deems appropriate related to employee and business luncheon expenses and awards and promotional items for employees.
7. HeyDays Functions And Expenditures: The HeyDays Committee is able to expend funds necessary to operate its committee and its related functions, including, but not limited to, fundraising events and the annual HeyDays celebration; provided that there are sufficient funds appropriated in the Village annual budget for such expenditures. However, all contracts that expend funds and that may extend liability to the Village shall be approved by formal action of the Village Board of Trustees.
8. Professional Services: Attendance of meetings and conferences, availability for consultation on items, preparation of items necessary to further discussion and to assist with investigation for Village purposes, in an amount not to exceed two thousand dollars ($2,000.00) per month; all other expenditures require Village Board of Trustees approval. (Ord. 2012-16, 4-19-2012)