(A) To cover the costs of custodial services and the additional security, there is a need to assess a fee associated with the non-county governmental use of the County Courthouse.
(B) Those fees, along with regulations, are as follows.
(1) Approved. Approval for the use of the County Courthouse for non-government events and activities must be granted by the Board of Commissioners. All arrangements following approval shall be made with the facilities manager.
(2) Agreement form/cleaning deposit. An agreement form shall be completed and filed with the facilities manager, along with a $50 cleaning deposit. The cleaning deposit is refundable if no extraordinary final cleaning is required.
(3) Custodial fee. A charge of $40 per hour for the custodial fee. This includes set up and tear down of any county-provided materials (for example, tables and chairs) and final clean up.
(4) Additional fees. At the discretion of the Board of Commissioners, additional fees may be charged for unusual or special requests. A separate additional fee of $100 may be charged for any use of the facilities on a county-approved holiday.
(5) Multiple floors. An additional fee of $30 per floor may be charged if more than one floor is requested for an event.
(6) Security and fee. The applicant shall be required to provide security personnel from the County Sheriff’s Department during the duration of an event. The Board of Commissioners and Sheriff’s Department will determine the level of security needed for an event, including the number of deputies. A fee of $30 per hour, per deputy, will be charged for security for the duration of the event. The applicant must make final security arrangements directly with the Sheriff’s Department.
(7) Security scanning. At the discretion of the Board of Commissioners, all attendees of an event may be subject to security scanning for prohibited items. This includes individual attendees as well as all packages, bags, purses, containers, and the like.
(8) Payment. Checks for the cleaning deposit and the custodial fee shall be made payable to the County Board of Commissioners, and must be submitted with the agreement form. Checks for the security fee shall be made payable to the County Sheriff’s Department, and must be submitted with the agreement form.
(9) Clean up. The applicant is responsible for putting all trash in proper receptacles.
(10) Removal of items. The applicant is responsible for removal of all personal items (for example, decorations, food containers, and the like) immediately after the activity, unless prior arrangements have been made with the facilities manager.
(11) Cancellation. Cancellations should be made in writing to the facilities manager at least two days prior to the activity. If an emergency arises at the last minute the applicant must contact the facilities manager as soon as possible.
(12) Alcoholic beverages. Use of alcoholic beverages is strictly prohibited at the County Courthouse.
(Ord. 2013-13, passed 8-13-2013)