(A) Management establishes and operates monitoring activities to monitor the internal control system and evaluate the results.
(B) The city’s administration monitors and evaluates compliance with internal control policies via multiple vectors. Separation of duties, redundancy polices, layered approval systems, monthly reports and physical controls such as video monitoring allow management to both review and evaluate control systems.
(C) The Clerk-Treasurer shall implement a system of monitoring which includes:
(1) Periodic checks to determine if controls are in place and working effectively;
(2) Reviewing control activities to determine if the actual activities are in compliance with established procedures; and
(3) Documenting deficiencies in the internal control processes and remediating them quickly.
(D) Monitoring activities will be documented by signatures, initials or other appropriate methods.
(Ord. 2016-04, passed 7-5-2016)