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A. The City Council hereby authorizes the City Manager or his written designee to approve purchases or expenses in an amount not to exceed $25,000.00 for any invoice submitted against the City for payment in an amount the City Manager determines to be just and correct; and further provided, the City Manager, or his written designee, can approve purchases or expenses in an amount not to exceed $50,000.00 for water and sewer projects of any invoice submitted against the City for payment in an amount the City Manager determines to be just and correct. The City Manager shall establish an internal control structure adequate to provide reasonable assurance against the unauthorized or illegal payment of invoices. Such system of internal control shall include, but not be limited to, the following control procedures:
1. Proper authorization of transactions and activities;
2. Adequate segregation of duties;
3. Adequate documents and records;
4. Adequate safeguards over access to and use of assets and records; and
5. Independent checks on performance.
B. All payments must be approved by the city treasurer or deputy city treasurer and countersigned by the city clerk and his or her designee.
C. A listing of the payments made under the above provision shall be provided to the mayor and each member of the city council listing payee, purpose and amount of payment, and designating the unpaid balance of the invoice, if any.
D. In the absence of such authorization, as provided above, the city council shall approve all claims.
(Prior code § 7-9; amd. Ord. 1996-17, 12-5-1996; Ord. 2006-9, 8-3-2006; Ord. 2006-10, 9-21-2006; Ord. 2010-5, 5-20-2010; Ord. 2020-20, 12-21-2020)