It shall be the duty of the secretary to keep a record of all proceedings of the department; to call the roll, to record all absences; to keep books and preserve the records of the department; to give each member at least one day's notice of any special meeting; to keep the roll of attendance at any and all fires; to collect all fines, dues and other monies due the department, giving receipts therefor; to notify promptly all members of their election and to furnish them with a copy of the constitution and bylaws of the fire department; to do all necessary correspondence; to file the complete membership list with the city finance officer on the first Monday of December, March, June and September as required by state law. (Revised Code 1958; amd. Ord. 93-4, 8-17-1993)